Carol Verganza Gervacio

SecretaryFull Time

• Job Details: Attend phone calls  Answer queries  Open, read and reply to emails  Prepare quotations, send it to concern person and confirm the receipt and approval  Prepare Local purchase order and ensure the materials are properly ordered and ready for collection  Follow up payments from customers  Arrange the General Managers schedule and meetings  Ensure systematic filing, labelling & coding for all approved & other documents.  Filing of employees files  Prepare invoice  Daily interaction with several staff for work coordination and provide guidance for effective results.  Responsible in safe keeping of important documents.  Providing the data as and when required in hard and soft copy.

Records CustodianFull Time

• Job Details: Compile and maintain records and related files.  Ensure systematic filing, labelling & coding for all approved & other documents.  Responsible in safe keeping of important documents.  Numbering of travel order documents and special order documents  Responsible in tracking old documents of the agency.  Operates the Records Management System of the agency.  Responsible for all the documents sent and received.  Attend to all telephone calls; render superb customer service orientation and pleasant responses to clients and customers, and provide timely feedback to Department superiors & other concerned parties.  Manage the daily incoming and outgoing mail & courier in a cost effective manner e.g. utilizing inter-office vehicle movement to carry post.  Providing the data as and when required in hard and soft copy.