Bukky Olanrewaju

Document Control Coordinator (DCC)

• Job Details:- Develop and enforce standardized document management policies and procedures for the Ubeta project, ensuring compliance with Total Energies' requirements and ISO 9001 standards. - Oversee the implementation of document control procedures, ensuring proper documentation tracking, storage, and compliance. - Manage EDMS administration (NewProDom, OneDrive, and SharePoint), ensuring efficient document handling, version control, tracking, retrieval, and secure storage. - Conduct training sessions for project teams on document control best practices, improving efficiency in document submission and retrieval. - Maintain and update the master document register (MDR) and transmittal logs, ensuring accurate tracking of incoming and outgoing project documents. - Ensure the proper upload, storage, and retrieval of both native and PDF versions of project documents in the NewProDom system, maintaining compliance with project documentation standards. - Manage the receipt, filing, distribution, and archiving of all correspondence, transmittals, and project-related documents in both physical and electronic formats. - Implement workflow automation for document approvals and transmittals, reducing processing time and enhancing compliance. - Perform final compliance checks on all outgoing documents, ensuring necessary approvals from project personnel and management. - Register and archive document reviews and comments, ensuring proper alignment and accessibility in the SharePoint databank. - Generate periodic reports on document tracking, highlighting pending and outstanding submissions for project teams and management.

Documents Controller

• Job Details:- Collaborated with the project director, project manager, and project engineering manager to develop comprehensive project procedures, establishing a structured workflow for managing documentation. - Managed project documentation using EDMS platforms, ensuring accurate version control, secure storage, retrieval, compliance with project standards, and efficient stakeholder communication through document submission and approval workflows. - Maintained a document filing system for all hard copies of incoming and outgoing documents, ensuring proper organization and accessibility. - Worked alongside the project control planning engineer to effectively manage information, assess progress based on deliverables, and track document status. - Prepared routine EDMS performance reports, including weekly and monthly document status/progress reports for project tracking. - Ensured the smooth paper and electronic document flow within the project team and between contractors and vendors. - Liaised with construction, planning, and engineering design contractors, advising the project manager and project engineers on document control needs before construction or installation activities. - Provided technical support to the task force in compiling and preparing documentation packages, including material requests (MRs), work requisitions, and other key project documents. - Engaged with contractors and suppliers to ensure proper understanding and application of information management requirements and procedures. - Developed and updated the master document register (MDR), ensuring accessibility and accuracy for the project team. - Managed and improved the numbering process for project documents, including correspondences, and ensured proper tracking in relevant databases. - Conducted bi-weekly follow-ups on overdue documents, ensuring timely dispatch of client comments to the respective document owners.

Admin Officer / Document Control Clerk

• Job Details:Enhanced document search functionality, reducing average retrieval time and increasing team productivity. Successfully maintained a document accuracy rate contributing to regulatory compliance and reducing errors in critical processes. Ensured all documents were up-to-date and aligned with industry standards, resulting in flawless internal and external audits. Designed and implemented a refined document approval workflow, reducing approval cycle time by [specific percentage] and expediting project timelines. Ensured strict adherence to confidentiality protocols, safeguarding sensitive information and maintaining the organization's reputation. Compiled a comprehensive guide on document control best practices, serving as a valuable resource for new hires and existing team members.