Basic Info

Hend Abd El-Rahman

10 years

Cairo, Egypt

Bachelor's Degree

Experienced

Work Experience

Executive Secretary at UNITED GROUP FOR ENGINEERING BUSINESS

Experience Details

Executive Secretary

Administration

Senior Management (e.g. VP, CEO)

- Manage and maintain executives' schedules.
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Attend meetings to record minutes.
- Compile, transcribe, and distribute minutes of meetings.
- Greet visitors and determine whether they should be given access to specific individuals.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- File and retrieve corporate documents, records, and reports.
- Prepare responses to correspondence containing routine inquiries.
- Provide clerical support to other departments.
- Preventive maintenance coordinator, plans schedule of preventive maintenance.


Company Details

UNITED GROUP FOR ENGINEERING BUSINESS

Cairo, Egypt

51-100 employees

Engineering Services

N/A

Nov 2013 to present (3 years 11 months)
Executive Secretary at BIO Pharma Egypt

Experience Details

Executive Secretary

Medical/Healthcare, Hospitality/Hotels/Food Services

Experienced (Non-Manager)

- Manage and maintain executives' schedules.
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Process payroll information.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
- Attend meetings to record minutes.
- Compile, transcribe, and distribute minutes of meetings.
- Greet visitors and determine whether they should be given access to specific individuals.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- File and retrieve corporate documents, records, and reports.
- Set up and oversee administrative policies and procedures for offices or organizations.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Make travel arrangements for executives.
- Prepare responses to correspondence containing routine inquiries.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
- Provide clerical support to other departments.
- Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
- Interpret administrative and operating policies and procedures for employees.
- Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.


Company Details

BIO Pharma Egypt

Giza, Egypt

51-100 employees

Alternative Medicine , Health, Wellness and Fitness

www.biopharmaegypt.com

Jan 2006 to Nov 2013 (7 years 10 months)

Education

High School - Thanaweya Amma

High School Details

Thanaweya Amma

Al-Sanya

Egypt

2013

A / Excellent / 85 -100%

N/A

Al-Sanya
2013
B.SC in Economic

Education Details

B.SC

Economic

Economic and Political Science, Egypt

C / Good / 65 - 75%

N/A

N/A

Economic and Political Science
1998 - 2002

Training and Courses

English at AUC
Aug 2009

Training/Course Details

English

Aug 2009

AUC

N/A

Training/Course Details

English

Nov 2013

British Council

N/A

This profile is not updated!
Last update more than 1 months ago.

Jobseeker photo

Profile Skills and Keywords

AdministrationAdobe PhotoshopAlternative MedicineArabicCommunicatorCoral DrawEconomicEngineering ServicesEnglishExecutive SecretaryFood ServicesFreehand DrawingHealth, Wellness And FitnessHospitalityHuman ResourceInternet ResearchLeaderMaintenanceMedicalMicrosoft OfficeMicrosoft OutlookMicrosoft PowerPointMusicProblem SolverReadingSalesSecretarySportSupportiveTeam PlayerTravelWalking

Self-assesed Skills

Languages

Arabic

Arabic

: Fluent

: Fluent

: Fluent

: Fluent

English

English

: Fluent

: Fluent

: Fluent

: Beginner

Tools and Technologies

Microsoft Office

Microsoft Office

: Expert

: Extreme - I love it!

:

More than 7 years

Microsoft Outlook

Microsoft Outlook

: Expert

: Extreme - I love it!

:

5-7 years

Microsoft PowerPoint

Microsoft PowerPoint

: Expert

: Extreme - I love it!

:

5-7 years

Internet Research

Internet Research

: Expert

: Extreme - I love it!

:

More than 7 years

Coral Draw

Coral Draw

: Advanced

: Extreme - I love it!

:

5-7 years

Adobe Photoshop

Adobe Photoshop

: Intermediate

: Extreme - I love it!

:

5-7 years

Freehand Drawing

Freehand Drawing

: Intermediate

: Extreme - I love it!

:

3-5 years

Fields of Expertise

Secretary

Secretary

: Expert

: Extreme - I love it!

:

More than 7 years

maintenance

maintenance

: Expert

: Extreme - I love it!

:

1-3 years

Human resource

Human resource

: Advanced

: Extreme - I love it!

:

More than 7 years

sales

sales

: Intermediate

: Extreme - I love it!

:

1-3 years

Key Skills

Leader, Communicator, Problem Solver, Team Player, Supportive

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