Basic Info

Hend Abd El-Rahman

10 years

Cairo, Egypt

Bachelor's Degree

Experienced

Work Experience

Executive Secretary at UNITED GROUP FOR ENGINEERING BUSINESS

Experience Details

Executive Secretary

Administration

Senior Management (e.g. VP, CEO)

- Manage and maintain executives' schedules.
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Attend meetings to record minutes.
- Compile, transcribe, and distribute minutes of meetings.
- Greet visitors and determine whether they should be given access to specific individuals.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- File and retrieve corporate documents, records, and reports.
- Prepare responses to correspondence containing routine inquiries.
- Provide clerical support to other departments.
- Preventive maintenance coordinator, plans schedule of preventive maintenance.


Company Details

UNITED GROUP FOR ENGINEERING BUSINESS

Cairo, Egypt

51-100 employees

Engineering Services

N/A

Nov 2013 to present (3 years 9 months)
Executive Secretary at BIO Pharma Egypt

Experience Details

Executive Secretary

Medical/Healthcare, Hospitality/Hotels/Food Services

Experienced (Non-Manager)

- Manage and maintain executives' schedules.
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Process payroll information.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
- Attend meetings to record minutes.
- Compile, transcribe, and distribute minutes of meetings.
- Greet visitors and determine whether they should be given access to specific individuals.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- File and retrieve corporate documents, records, and reports.
- Set up and oversee administrative policies and procedures for offices or organizations.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Make travel arrangements for executives.
- Prepare responses to correspondence containing routine inquiries.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
- Provide clerical support to other departments.
- Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
- Interpret administrative and operating policies and procedures for employees.
- Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.


Company Details

BIO Pharma Egypt

Giza, Egypt

51-100 employees

Alternative Medicine , Health, Wellness and Fitness

www.biopharmaegypt.com

Jan 2006 to Nov 2013 (7 years 10 months)

Education

High School - Thanaweya Amma

High School Details

Thanaweya Amma

Al-Sanya

Egypt

2013

A / Excellent / 85 -100%

N/A

Al-Sanya
2013
B.SC in Economic

Education Details

B.SC

Economic

Economic and Political Science, Egypt

C / Good / 65 - 75%

N/A

N/A

Economic and Political Science
1998 - 2002

Training and Courses

English at AUC
Aug 2009

Training/Course Details

English

Aug 2009

AUC

N/A

Training/Course Details

English

Nov 2013

British Council

N/A

This profile is fresh!
Last update 26 days ago.

Jobseeker photo

Profile Skills and Keywords

AdministrationAdobe PhotoshopAlternative MedicineArabicCommunicatorCoral DrawEconomicEngineering ServicesEnglishExecutive SecretaryFood ServicesFreehand DrawingHealth, Wellness And FitnessHospitalityHuman ResourceInternet ResearchLeaderMaintenanceMedicalMicrosoft OfficeMicrosoft OutlookMicrosoft PowerPointMusicProblem SolverReadingSalesSecretarySportSupportiveTeam PlayerTravelWalking

Self-assesed Skills

Languages

Arabic

Arabic

: Fluent

: Fluent

: Fluent

: Fluent

English

English

: Fluent

: Fluent

: Fluent

: Beginner

Tools and Technologies

Microsoft Office

Microsoft Office

: Expert

: Extreme - I love it!

:

More than 7 years

Microsoft Outlook

Microsoft Outlook

: Expert

: Extreme - I love it!

:

5-7 years

Microsoft PowerPoint

Microsoft PowerPoint

: Expert

: Extreme - I love it!

:

5-7 years

Internet Research

Internet Research

: Expert

: Extreme - I love it!

:

More than 7 years

Coral Draw

Coral Draw

: Advanced

: Extreme - I love it!

:

5-7 years

Adobe Photoshop

Adobe Photoshop

: Intermediate

: Extreme - I love it!

:

5-7 years

Freehand Drawing

Freehand Drawing

: Intermediate

: Extreme - I love it!

:

3-5 years

Fields of Expertise

Secretary

Secretary

: Expert

: Extreme - I love it!

:

More than 7 years

maintenance

maintenance

: Expert

: Extreme - I love it!

:

1-3 years

Human resource

Human resource

: Advanced

: Extreme - I love it!

:

More than 7 years

sales

sales

: Intermediate

: Extreme - I love it!

:

1-3 years

Key Skills

Leader, Communicator, Problem Solver, Team Player, Supportive

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