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Aya Mohamed Ismail

Administrative Officer at Egypt-Japan University of Science and Technology (E-JUST), Cairo, Egypt

Qalubia, Egypt

Work Experience

  • Administrative OfficerFull Time

    Egypt-Japan University of Science and Technology (E-JUST), Cairo, Egypt

    Nov 2018 - Present -6 yrs, 8 months

    Egypt , Cairo

    • Job Details:Admission Supporting Tasks: Providing Admission Information via phone, email and in-person communication, participating in Orientation Events, preparing for undergraduate admission exams, and coordinating with main admission office. Planning and coordinating for the BOT Meeting. Managing daily Regular Administration Duties.
  • Admission and Registration SpecialistFull Time

    Egypt Japan university of Science and technology - Alexandria Campus

    Dec 2015 - Oct 2018 -2 yrs, 10 months

    Egypt , Alexandria

    • Job Details:Handling whole registration process for both postgraduate and undergraduates Starting with preparing the academic calendar, students ID , Lectures timetable , students' course registration, add and drop, withdrawal forms, prepare course list, organizing Midterm and Final exams, participating in control works like results review, result announcements, result appeals. Supporting in the whole admission process for graduate and undergraduate applicants starting with preparing admission procedures schedule, coordinating preparation of the admission policy, promotion activities, documents screening, answer applicants’ inquiries through email and phone, coordinating the entrance exams and interviews, announcing the results and organize students’ orientation week. Participating in admission presentations to visitors during campus tours, and at on campus and off-campus events. Advising students and families of admission requirements and financial aid and scholarship information. Provided follow-up to students and parents via phone, email. Representing the registration section at the education and academic affairs monthly council till September 2017.
  • Data Entry SpecialistFreelance / Project

    Powertek Power Generating Company

    Aug 2015 - Nov 2015 -3 months

    Egypt , Alexandria

    • Job Details:Scanning and saving copies of all new documents and updating company database software (Project Wise).
  • Import and Export coordinatorFull Time

    AlNour Modern

    May 2015 - Jul 2015 -2 months

    Egypt , Alexandria

    • Job Details:Communicating with suppliers. Comparing the current purchasing prices of a brand with the purchasing prices of other alternative brands. Checking and following up with suppliers about the schedule of need. Contacting the shipping lines for the best price for freight and best service. Following up shipping booking with shipping lines. Following up all emails received from, sent to suppliers, clients, and ensuring to provide, get optimum feedbacks.
  • Education

    • Bachelor's Degree in Computer and Information Science

      Ain Shams University (ASU)

      Jan 2009 - Jan 2013 - 4 yr

    • High School - Thanaweya Amma

      abas helmy

      Jan 2009 

    Activities

    • Secretary at Egyptian Academy For Quran

      Volunteering

      Aug 2014 - Feb 2015 -5 months

    Achievements

    Best project Certificate in IMS Projects

    Skills

    • HTML
    • Microsoft Office suite
    • Microsoft Office Package
    • Microsoft Word
    • Microsoft Outlook
    • Computer Skills
    • Admission and registration
    • Microsoft Excel
    • SQL
    • Student Affairs
    View More

    Languages

    • Arabic

      Fluent
    • English

      Advanced

    Training & Certifications

    • The country-focused Training for Student Affairs of Egypt-Japan University of Science and Technology (E-JUST)

      Ritsumeikan University - Japan·2016
    • Data Strcture

      ITS Solution·2012
    • IT Engineer

      Sidi krir power Station·2011
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