ALMIE ROSE REGIS GRANADA

Arabtec Envirogreen Facility ManagementFull Time

• Job Details:• Ensuring the delivery to the customer of Arabtec Envirogreen’s principles and practices of facilities operations, maintenance, and management. • Work closely with Facilities Manager to implement a comprehensive Customer Care Programme tailored to the client's needs. • Ensure consistency and uniformity in delivering effective, efficient administrative procedures and producing appropriate records, reports, financial and statistical information. • Ensure the Arabtec Envirogreen operational office, fully complies with the Company systems and procedures. • Carry out regular reviews of contract performance. • Conduct reviews and evaluations for cost reduction opportunities. Drive growth plans for the Contract to optimize profitability. • Develop and maintain a continuous improvement mindset to service delivery that generates “added value” to the business. • Prepare and check all quotations, documents, drawings, specifications, and quantities sought for any rectifications or project works requested by the Client • To provide the first point of contact to internal and external customers seeking support and information in Arabtec Envirogreen • To promote good relationships with the client, site personnel and to provide a professional image of Arabtec Envirogreen. • Liaise between inter-company transactions • Preparation of Payment Request: ensuring satisfactory &/or valid service reports; delivery notes; attendances; completion certificates • Petty Cash Custodian (Reimbursement) • Helpdesk using Rosmiman System (CAFM) - calls are log, converted to Work Orders and closed when completed • iVistor System – expected visitors of The Offices @ World Trade Center • iAttend – Maintenance Team attendance for payroll • Purchase Requisitions &/or PO Preparations using Tally System and Epromis System

Executive SecretaryFull Time

• Job Details:• Provide secretarial support to the Vice President – Operations by way of encoding correspondences, reports & documents, handling or screening of incoming calls and random visitors, setting meeting with various Department, clients, etc. • Make follow-ups to different departments, company and person for any pending documents as requested by the Vice President – Operations including the status thereof. • Coordinate with PR Department, Travel Agent and Administration for visas, making travel arrangements & follow up on accommodation arrangements as per instruction of the Vice President – Operations. • Manage all inward and outward correspondence of the VP-O Office in order to ensure timely and accurate receipt and dispatch of the same. • Set-up and maintain VP-O Office correspondences files and personnel files of staff and ensure safe custody and confidentiality. • Compile daily E-Mails received in company ID and submit summary report to Vice President – Operations • Collect daily Production Reports from all plants and Breakdown Reports from all locations; Submit consolidated reports to the Vice President – Operations • Provide necessary assistance all departments • Resolves issues and concerns pertaining to completion of assigned task • Submit reports and provide feedbacks necessary to keep the Vice President – Operations informed of events, activities and other initiatives instituted by various departments. • Coordinate with the concerned personnel major breakdown or maintenance works to minimize downtime and reduce maintenance costs. • Make sure that cost control measures are implemented • Daily coordination with HOD ensure teamwork and effective results • Submit consolidated reports covering all UB Operations under the tutelage of the Vice President – Operations • Pursue and/or complete all required task even in the absence of the Vice President – Operations • Overall responsibility for the smooth working of all divisions of the organization right from mobilization, commencement of project until handing over to client/consultant with a view to quality, cost and safety. • Site Visits as per work and UB requirements