AHMED BARAKAT

Assistant director, Sourcing and Procurement at The American University in CairoFull Time

• Job Details:Develop first-class service organizations that respond effectively to inquiries and engenders trust from the university community.  Ensure providing best customer service to internal clients of the procurements services unit in terms of quality, price and timely supply.  Determine proper sources of supply for most economical purchases from most competitive locally or international markets and to develop and maintain high level contact with key suppliers and service personnel.  Lead, manage and direct group of buyers/senior buyers /managers who are responsible for top quality purchasing process.  Support in developing and implementing the purchasing and contract management instructions, policies and procedures.  Mange and coordinate daily activities of personnel engaged in buying equipment’s, machinery and supplies.  Reviews, analyzes and recommends solutions to complicated purchasing problems and transactions .Professionally resolve problems (both internal and external) in a fair and ethical manner while protecting the long-term interests of the university.  Maintain all necessary records of local, international purchases and Grants, quotations, prices, policies, procedures of the purchasing function and deliveries. Work with auditors, prepare and file the contracts and grants required papers regarding AID, ASHA and other grants.  Maintain records of goods ordered and received. Effective proactive liaison with other departments as necessary to forecast. Plan to meet and to supply demand on relevant quality.  Participate in development of specifications for equipment, products or substitute materials. Review, evaluate and approve specifications for issuing and awarding bids.  Prepare and analysis contract, bids and agreements and work closely with the legal office to draft proper contract.  Prepare bid awards requiring senior administrators’ approval.  Locate vendors of materials, equipment’s or supplies and interview them in order to determine products availability and terms of sales.  Negotiate and administer the purchasing contracts.  Represent the university in negotiating contracts and formulating policies with vendors.  Prepare reports regarding to market conditions and merchandise costs.  Review purchase orders claims and contracts for conformance to university policy.  Resolve vendors or contractor grievances and claims against AUC.  Supervise the follow-up and expediting of suppliers deliveries to ensure orders timely fulfillment.  Effective proactive liaison with other departments as necessary to have proactive plan.  Maintains all necessary records of International purchases, quotations, prices, policies, procedures for the purchasing function and deliveries. Responsible for year-end and periodical statistics and reports required for the university departments.  Frequent contact with all operating department heads’ and administrators’ on all financial and budget issues related to purchases.  Works closely with the financial controller, sponsored programs and budget office’s unit heads

Purchasing ManagerFull Time

• Job Details:Manages and coordinates the activities of the International & local purchases and Major projects, operates within budget and meets the cost avoidance and reduction objectives as established by the university and to negotiate price and supply terms for selected major commodities and agreements, services and other items, as assigned, both domestically and worldwide.  Plan, organize, and coordinate International Purchasing activities in support of the university goals and objectives.  Make strategic sourcing decisions based on Lowest Total Cost of Ownership, and evaluates all alternative sources of supply worldwide.  Lead international supplier selection and negotiation processes.  Plan, direct, and coordinate the activities related to the purchasing of materials, software and services worldwide.  Participate in developing and implementing the University purchasing policies and procedures.  Assist in the budget process, the encumbrance management and related functions.  Initiate, draft, negotiate and manage the contracts related to the purchasing process.  Analyze market and delivery systems in order to assess present and future material availability.  Create and implement KPIs for requisitions, orders, goods receipts and payments.  Lead the procurement group in all phases to maintain smooth and quick processes related to customs clearing and payment.  Liaise with the Import and Export office to secure pre-approvals from governmental authorities (NTRA, Social Security …etc.) related to hazardous/telecom goods prior to ordering.  Assist SCM department in developing and implementing purchasing strategies for products.  Develop and implement purchasing and contract management instructions, policies, and procedures. Participate in the development of specifications for equipment, products or substitute materials. Review, evaluate and approve specifications for issuing and awarding bids. Prepare and analyze contracts, legal bids, and agreements. Prepare bid awards requiring senior administrator's approval.  Issue purchase orders, and approve them within the assigned authorized limit, in accordance with company policy and negotiated terms and conditions.  Review, analyze and recommend solutions to complicated purchasing problems and transactions. Professionally resolve problems (both internal and external) in a fair and ethical manner while protecting the long term interests of the university. Review purchase order claims and contracts for conformance to university policy. Resolve vendor or contractor grievances, and claims against suppliers.  Determine proper sources of supply for most economical purchases and develops and maintains high level contact with key suppliers and service personnel. Supervises placement of daily purchase orders with suppliers to include processing of data into the computerized systems to support the end users requirements.  Build and develop relationships with key suppliers and customers and assist in building effective partnerships.  Discuss defective or unacceptable new goods or services, if any, with users, vendors and others to determine cause of problem and take corrective and preventative action.  Liaise with the Import/Export, Receiving & Delivery and the Purchasing Accounts Payable units to ensure accurate and timely delivery and payment, as necessary for the business with the supplier.  Maintains all necessary records of International purchases, quotations, prices, policies, procedures for the purchasing function and deliveries. Responsible for year-end and periodical statistics and reports required for the university departments.  Prepares bid lists, evaluates bids, places purchase orders, negotiates contracts and supervises the follow-up and expediting of supplier deliveries. Coordinates necessary projects as directed by management to improve the overall efficiency of the foreign purchasing unit functions.

Assistant Material ManagerFull Time

• Job Details:Assist and coordinate all products specifications from the various heads of department by means of a purchase request (PR)and maintain files of these purchase request together with purchase order (PO)  Coordinate purchase specifications for food & beverage in conjunction with purchasing ,receiving and issuing  Ensure that every department in the hotel receives goods and services as required and to the standards they have specified at the best possible price  Meet with suppliers, representatives and to obtain information ,specifications and quotation on any item required  Handle all correspondence , negotiation and procurement to the best advantage of the hotel  Ensure that hotel expenses are minimized through the use of effective purchasing and by obtaining the most competitive prices for goods and services  Keep inventories as low as possible to properly supply the operation's needs and maximize inventory turnover and space utilization  Ensure that inventory items are stored properly and issued in FIFO rotation to minimize wastage and spoilage  Assist with preparation and regular of materials departmental budget in close cooperation with director of finance ensuring targets are met and costs are effectively controlled  Establishes and maintains historical data and a library of catalogs referencing suppliers ,price list  Maintain vendor files and historical files  Attends and contributes to all meetings as required  Maintains positive guest and colleague interactions with good working relationships  Assist materials manager to recruit , select and develop materials employees to work following the operational , financial , administrative philosophies willing to become multi skilled and perform multi tasks  Assist conduct annual performance appraisals providing honest and appropriate feedback