Yasmine Ibrahim Fahmy

PR&Technical Assistant to the Secretary GeneralFull Time

• Job Details: Federation of Afro-Asian for Insurers and Reinsurers (2010 – up to date): French Translator Technical Assistant to Secretary General Event Management Researcher  Ability to write business letters in French and English  Attend meetings and take meeting minutes  Filing and archiving of documents  Organization skills  French translator and technical assistant  arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations  screening phone calls, enquiries and requests, and handling them when appropriate;  meeting and greeting visitors at all levels of seniority;  organising and maintaining diaries and making appointments;  dealing with incoming email, faxes and post, often corresponding on behalf of the manager;  taking dictation and minutes;  carrying out background research and presenting findings;  producing documents, briefing papers, reports and presentations;  researching markets to identify opportunities for events;  liaising with clients to ascertain their precise event requirements;  producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets);  agreeing to, and managing a budget  securing and booking a suitable venue or location;  ensuring insurance, legal, health and safety obligations are adhered to  coordinating venue management, caterers, stand designers, contractors and equipment hire  organising facilities for car parking, traffic control, security, first aid, hospitality and the media  identifying and securing speakers or special guests;  planning room layouts and the entertainment programme, scheduling workshops and demonstrations  coordinating staffing requirements and staff briefings;  selling sponsorship/stand/exhibition space to potential exhibitors/partners;  preparing delegate packs and papers;  liaising with marketing and PR colleagues to promote the event;  liaising with clients and designers to create a brand for the event and organising the production of tickets, posters, catalogues and sales brochures, plus social media coverage;  coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly;  overseeing the dismantling and removal of the event and clearing the venue efficiently;  Post-event evaluation (including data entry and analysis and producing reports for event stakeholders).