Yasmine Ahmed

Office ManagerFull Time

• Job Details:- Managing the CFO activities. - Maintain “to be discussed with lists” for those in regular contact with CFO, - Contact people to schedule appointments and meetings as needed and/or requested by and for the CFO. - Prepare for meetings; prepare agenda, schedule and set-up appropriate room, prepare food and beverages as requested. - Attending and facilitating top-level meetings. - Collecting/providing agendas and minutes for such meetings. - Summarizing management reports. - follow up day-by-day tasks that the CFO assigns directly including follow-up on tasks assigned to senior staff members. - Organizing and coordinating office procedures, operations, and resources to make easy organizational efficiency - Assigning and supervising clerical, secretarial, and administrative tasks and responsibilities among the finance department. - Monitoring and establishing procedures for office record keeping and ensure the confidentiality and security of data. - Designing and implementing office procedures and policies. - presenting reminders when and as needed to ensure all responsibilities are completed. - Analyzing, monitoring internal processes, monitoring and maintaining office supplies inventory. - Reviewing and approving office supply acquisitions. - Manage the CFO’s calendar and appointment schedule. - Open, review, sort and file e-mails and hard copy mail for CFO.

CEO Office ManagerFull Time

• Job Details:• organizing meetings and managing databases • booking transport and accommodation • preparing letters, presentations and reports • supervising and monitoring the work of administrative staff • managing office budgets • implementing and maintaining procedures/office administrative systems • delegating tasks to junior employees • organizing induction programs for new employees • attending meetings with senior management • ordering stationery and company needs • Filling • Designing Job Ads and posting into different channels • Eye-screening received C.Vs • Scheduling face-to-face interviews • Making the initial interviews & the per-employment tests for the new candidates • Initial interviews & the pre-employment tests for the new candidates. • Follow up with the selected candidates during and after hiring procedures • Conduct new employee orientations and welcome them on-board

Assistant Department ManagerFull Time

• Job Details:Prepare the marketing Request • Prepare the receipt of goods and flyers • Prepare the monthly Expenses for the managers and promoters • Check the actual stock of the samples, originals and flyers • Arranging interviews with my Manager • Arranging Training & Meetings • Hotel Reservation • Prepare the stationery and unit needs • Helping the sales team to improve their productivity by contacting customers to arrange appointments and ensuring all Sales Representatives have high-quality, up-to-date support material. • Handling urgent calls, emails, and messages when sales representatives are unavailable, answering customer queries, informing them of delays, arranging delivery dates, and scheduling marketing events. • Handling orders by phone, email, and checking the orders have the correct prices, discounts, and product numbers. • Inputting orders, ensuring they are processed according to customer requirements, and ensuring all orders are accurate and delivered on time. • Collaborating with other departments to ensure sales, marketing, queries, and deliveries are handled efficiently. • Developing and maintaining filing systems so as to maintain sales records, prepare reports, and provide financial information to the finance department.