Wessam Mohamed Emam Elshafey

Senior Operations CoordinatorFull Time

• Job Details:• Responsible for the Training plan (Corporate deals & Public Calendar). • Responsible for the training logistics (Instructor, outlines, Material, translate the material if needed, attendance, Certifications, Evaluations, Catering, Room or Hotel reservation). • Responsible for dealing with the IMC & business partnership (RITI). • Responsible for the sales meeting and prepare weekly reports for the sales volume. • Follow-up the action plan. • Responsible of prepare the proposals, (technical & financial offer). • Maintain & update the filing system according to the department established system by classifying, organizing & filling documents reports to facilitate getting any subject when need. • Provide effective receivable, distribution, filling of the incoming & outgoing documents • Coordinate between different departments (Sales, Marketing & Financial departments) to speed the flow of work. • Collecting & preparing the power point presentation for the general meeting, monthly and annual meeting with data analysis. • Arrangement of flight booking, hotel reservation, visa application & all other travel-related requirements. Coordinate travel schedules and accommodation of the customers, suppliers or business associates. Organize travel schedules of employees in line with company policies and requirements. • Responsible for the creating & updating the company profile and groups (facebook fan page, LinkedIn company profile) and updating the company hot news on the website • Reconcile monthly operating budgets and share updated financial reports with the senior management team • Manage the administrative staff and train new hires on office policies and procedures • Schedule meetings for senior management team and book conference rooms as needed • Prepare agendas for monthly staff meetings and work with our Administrative Assistant to schedule • Handle company conference and event logistics, including booking rooms, choosing clients, inviting guests and booking travel arrangements if necessary