Basic Info

Walaa El-Shamy

12 years

Cairo, Egypt

High School

Experienced

Work Experience

Chairman & CEO's Personal Assistant at Sobek Sports

Experience Details

Chairman & CEO's Personal Assistant

Administration

Manager

N/A


Company Details

Sobek Sports

Cairo, Egypt

11-50 employees

Sports

Www.sobeksports.com

Mar 2016 to present (1 year 9 months)
Office Manager / Senior Sales Coordinator at Insiyabi IT - Egypt

Experience Details

Office Manager / Senior Sales Coordinator

Administration, Operations/Management, Human Resources

Manager

 Technical Works:

• Assisting in preparing technical offers to the clients.
• Preparing the Relevant Maintenance contracts and Proposals to the clients.

 Human Resources works:

• Preparing In & Out Sheets to be e-mailed and reviewed by the financial dep. monthly.
• Collecting and approving the employee’s vacation requests in order to be registered in our database and filled as well.
• Establishing files for each employee including their personal documents.









 Administration Works:

Do all the administration works to Sales & Maintenance Teams.

• Organize office operations & procedures.
• Performing office functions such as distributing incoming e-mails, faxes, handling courier services, etc.).
• Control correspondences.
• Collecting the travel expenses sheets of the maintenance team and passing them to the financial department.
• Monitoring and putting a plan for our Team's annual vacations.
• Monitoring and updating our Maintenance team with the regular monthly visits to the clients.
• Collecting the relevant Service Sheets from our team and registering the exact dates of visits on our database then forwarding all of these documents to the Financial Dep. to be filled.
• Collecting the weekly sales reports from Sales Dep. then forwarding them all to the General Manager.
• Handle & Arrange for the processes of printing the requested Business Cards, Flyers, Panels, Banners… etc.
• Design filling system.
• Ensure filling system is maintained & up to date.
• Ensure effective transfer of files & records.
• Ensuring relevant documents and papers are available for meetings.
• Organizing travel arrangements for the Program's team and foreign experts; (Tickets & Hotel reservations)
• Supervise the Performance or the office staff.
• Perform other related duties as required.


Company Details

Insiyabi IT - Egypt

Cairo, Egypt

11-50 employees

Information Technology Services

http://www.insiyabi.com

Jul 2009 to Mar 2016 (6 years 8 months)
Fitness Trainer at Fibers Club

Experience Details

Fitness Trainer

Sports and Leisure

Entry Level

N/A


Company Details

Fibers Club (multinational)

Cairo, Egypt

101-500 employees

Sports

Www.fibersclub.com

Nov 2015 to Mar 2016 (4 months)
Personal Assistant of the Managing Director / Business Development Coordinator at Intertek / Moody International Ltd.

Experience Details

Personal Assistant of the Managing Director / Business Development Coordinator

Administration, Operations/Management

Experienced (Non-Manager)

 Technical Works:

• Preparing & presenting Tenders / Proposals of the client:

• Receiving Tenders and classifying them into several categories, based on the standards and the scopes of work.
 Ensuring that the proposal word document should be well formatted before being printed and submitted to the client.
 Printing all the relevant accredited certificates and the Expert CVs according to each proposal need.
 Responsible for binding and classifying the offer in presentable way in the files to be ready for submission.
• Assist in setting appointment with clients to meet the dead line of our proposals/ Tenders.
• Organize and Follow up all aspects of Tenders with all clients & the concerned authorizations as well.
• Handling all the processes of the awarding tenders till collecting the contracts from the International Modernization Center IMC.
• Preparing and handling the contracts between the company and the clients.
• Distributing the awarded contracts to the concerned Departments (Operations & Financial Departments) and registering all the contracts in the Business Development Department database.
• Respond to client's daily needs and inquiries by phone calls / e-mail in order to follow up the progress of the Project processes.
• Responsible of customer's satisfaction through service meetings on the phone and in person.

 Administration Works:

Do all the administration works to the Company:
• Performing office functions such as distributing incoming mails and faxes, answering phones and taking messages, sending faxes, handling courier services, etc.;
• Monitoring and updating the Office calendar;
• Ensuring relevant documents and papers are available for meetings;
• Maintaining the unit files and contact databases;
• Assisting in arranging events including conferences, workshops, luncheons, receptions, and coffee services;
• Organizing travel arrangements for the Program’s team and foreign experts; (Tickets & Hotel reservations).
• Handle & Arrange for the processes of printing the requested Business Cards, Flyers, Panels, Banners, Roll up… etc.
• Performing the needed stamps of the company according to the requested criteria from the Headquarter.


Company Details

Intertek / Moody International Ltd. (multinational)

Cairo, Egypt

51-100 employees

Business Services - Other

http://www.intertek.com

May 2006 to Jun 2009 (3 years 1 month)
Ticketing at  MISR TRAVEL COMPANY (7 Talat Harb Branch)

Experience Details

Ticketing

Customer Service/Support

Student

N/A


Company Details

 MISR TRAVEL COMPANY (7 Talat Harb Branch)

Cairo, Egypt

101-500 employees

Airlines/Aviation

www.misrtraveleg.net

Aug 2005 to Aug 2005
Tour Operator at  MISR TRAVEL COMPANY (1 Talat Harb Branch)

Experience Details

Tour Operator

Customer Service/Support

Student

N/A


Company Details

 MISR TRAVEL COMPANY (1 Talat Harb Branch)

Cairo, Egypt

101-500 employees

Airlines/Aviation

www.misrtraveleg.net

Aug 2004 to Aug 2004

Education

Tourism & Hotels Management in Tourism Department

Education Details

Tourism & Hotels Management

Tourism Department

Helwan University, Egypt

B / Very Good / 75 - 85%

N/A

N/A

Helwan University
2001 - 2005
High School - Thanaweya Amma

High School Details

Thanaweya Amma

Maadi Secondary School for Girls

Egypt

2000

A / Excellent / 85 -100%

N/A

Maadi Secondary School for Girls
2000

Training and Courses

Training/Course Details

Document Controlling and Information Management for Oil & Gas Projects

Dec 2013

AUC

N/A

Training/Course Details

Session in Time Management

May 2009

Intertek / Moody International Ltd.

N/A

Training/Course Details

Awareness in the Quality Management System ISO 9001:2000 Standard

Jul 2008

Intertek / Moody International Ltd.

N/A

Training/Course Details

Success Programming, Self Planning, Emotional Intelligence, Communication Skills & Time Management Training Course

May 2008

Bedayet Al Kheir for Human Development

N/A

Training/Course Details

ICDL Certificate (Win 98, Microsoft Word, Excel, Access, Power Point (97 & XP) and Internet)

Mar 2006

Cairo Governorate

N/A

Training/Course Details

English Language Course

Sep 2007

Defense Language Institute - MODLI

N/A

Training/Course Details

Certified Fitness Trainer Course presented by Gold's Gym Academy.

Jan 2016

International Sports Sciences Association - ISSA.

N/A

Training/Course Details

CPR - Cardiopulmonary Resuscitation Certificate.

Jan 2016

Gold's Gym Academy

N/A

This profile is fresh!
Last update 3 days ago.

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Profile Skills and Keywords

AdministrationAirlinesArabicAviationAwareness In The Quality Management System ISO 9001:2000 StandardBusiness Services - OtherCPR - Cardiopulmonary Resuscitation Certificate.Certified Fitness Trainer Course Presented By Gold's Gym Academy.Chairman & CEO's Personal AssistantCustomer ServiceDocument Controlling And Information Management For Oil & Gas ProjectsDrawingEnglishEnglish Language CourseExercising & Doing WorkoutsFibers ClubFitness TrainerHard WorkerHuman ResourcesICDL Certificate (Win 98, Microsoft Word, Excel, Access, Power Point (97 & XP) And Internet)Information Technology ServicesInteractiveIntertek / Moody International Ltd.LeaderListening To MusicManagementOffice Manager / Senior Sales CoordinatorOrganizerPersonal Assistant Of The Managing Director / Business Development CoordinatorProblem SolverReadingSession In Time ManagementSportsSports And LeisureSuccess Programming, Self Planning, Emotional Intelligence, Communication Skills & Time Management Training CourseSupportTicketingTour OperatorTourism Department

Self-assesed Skills

Languages

Arabic

Arabic

: Fluent

: Fluent

: Fluent

: Fluent

English

English

: Fluent

: Fluent

: Advanced

: Advanced

Key Skills

Leader, Hard worker, Organizer, Problem Solver, Interactive

Online Presence

https://www.linkedin.com/profile/view?id=149934819&trk=nav_responsive_tab_profilehttps://www.facebook.com/walaa.elshamy.77

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