Walaa hashim Zakrya

CEO personal assistantFull Time

• Job Details:• Manage and maintain executives' schedules. • Prepare invoices, reports, letters, financial statements and other documents, using word processing, spreadsheet, or presentation software. • Answer phone calls and direct calls to appropriate parties or take messages. • Process payroll information. • Attend meetings to record minutes. • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors. • Greet visitors and determine whether they should be given access to specific individuals. • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. • File and retrieve corporate documents, records, and reports. • Make travel arrangements for executives. • Prepare responses to correspondence containing routine inquiries. • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. • Coordinate and direct office services, such as records, personnel issues, and housekeeping, to aid executives. • Interpret administrative and operating policies and procedures for employees. • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. • Use computers for various applications, such as database management or word processing. • Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll. • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. • Create, maintain, and enter information into databases. • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. • Schedule and confirm appointments for clients, customers, or supervisors. • Locate and attach appropriate files to incoming correspondence requiring replies. • Operate electronic mail systems and coordinate the flow of information, internally or with other organizations. • Coordinate conferences, meetings, or special events, such as lunche. • Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports. • Arrange conference, meeting, or travel reservations for office personnel. • Supervise other clerical staff and provide training and orientation to new staff.

Executive SecretaryFull Time

• Job Details:• Manage and maintain executives' schedules. • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software. • Answer phone calls and direct calls to appropriate parties or take messages. • Process payroll information. • Attend meetings to record minutes. • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors. • Compile, transcribe, and distribute minutes of meetings. • Greet visitors and determine whether they should be given access to specific individuals. • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. • File and retrieve corporate documents, records, and reports. • Set up and oversee administrative policies and procedures for offices or organizations. • Make travel arrangements for executives. • Open, sort, and distribute incoming correspondence, including faxes and email. • Prepare responses to correspondence containing routine inquiries. • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. • Coordinate and direct office services, such as records, personnel issues, and housekeeping, to aid executives. • Provide clerical support to other departments. • Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material. • Interpret administrative and operating policies and procedures for employees. • Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.