Vivian Roy Machado

Senior Accountant

• Job Details:Prepared and maintained accurate financial statements, including balance sheets, income statements, and cash flow reports. Evaluated the creditworthiness of customers and fixed credit limits. Regularly reviewed and monitored customer accounts to ensure timely payments. Followed up with customers to collect overdue payments, using phone calls, emails, or formal letters. Prepared regular reports on accounts receivable, credit limits, overdue accounts, and collection activities for management review. Received, reviewed, and verified invoices and expense reports. Matched invoices with purchase orders and receipts to ensure accuracy. Prepared and processed electronic transfers, check payments, and other payment methods. Resolved any disputes or queries related to invoices, payments, or credit terms in a timely manner. Assisted in budgeting and forecasting to support strategic decision making. Supported internal and external audits by preparing required documentation and addressing auditor inquiries. Implemented process improvements that enhanced efficiency in financial operations. Prepared and reviewed aging reports to track outstanding receivables.

Accountant - Accounts Payable

• Job Details:Ensured all postings are done in IFS for intercompany accounting of branches and ensured same is tallied weekly/monthly. Supplier SOA reconciliation & payment. Handled tanker vessel operations from appointment receipt to submission of final disbursement account and checking port and supplier tariff. Prefunds follow up and collection from customer, assisting operators on coordination with port/supplier/invoice follow up. Arranged disbursement account refund as per customer request and as per confirmation from credit control. Bank reconciliation & passing of adjustment entries. Issued sales invoices from IFS related to shipping agency. Accounting inward bank remittances in IFS. Maintaining/tallying intercompany accounts. Preparation of bank payment vouchers for supplier payments. Reconciliation of office rent expenses. Provision entries for month end closing for unaccounted cost. Posting of entries invoicing and finalization of disbursement account. Followed up and received expenditure report from operations within 72 hours after COSP.

Branch Accountant

• Job Details:Managed cash handling for Abu Dhabi branch (Euro, USD$, AED). Issued IOU and kept track of them for settlement within specified time. Prepared cheques payments for port authorities and accounting for cash payment vouchers. Accounted all cash and cheques collection receipts & deposit in bank. Recorded cash transaction in cash box register and tallying petty cash on daily basis and passing necessary bank journal entries. Accounted for supplier invoices and cheque encashment as and when required. Closed and finalized job accounts to meet month end closing and maritime logistics closing. Attended auditors query/reconciliation. Handled blank cheques stock of registered suppliers/shipping lines and govt entities. Matched various advance payment from customers and advance payments to suppliers.