Tatiana Koroleva

Administrative AssistantFull Time

• Job Details:• Answering, forwarding phone calls to responsible Department; • Meeting and greet Clients and Visitors, providing refreshments and support; • Managing booking schedule for all meeting rooms, communicating changes where necessary; • Preparing meeting rooms for Meetings with external Parties, including documentation needs and clearing afterwards; • Tending to meetings offering refreshments (arranging snacks/food if required); • E-mail, print, photocopy and scan documents on request; • Managing conference calls; • Typing internal common area notices, ensuring they are up to date and accurate; • Keeping record of office supplies and order new materials on time; • Liaisons with Vendors and Suppliers, e.g. requesting for quotations, negotiating prices, handling invoices and receipts; • Initial CV screening and other basic HR duties, e.g. preparation of Top Management Documents for submission to Tasheel, online appointment management, arrangement and schedule; • Vendor/Supplier Contract preparation in coordination with Legal Team; • Maintaining cleanliness of offices / pantries, including handling housekeeping Supplier to ensure efficient services and high-quality output; • Managing office logistics / arranging Courier services, deliveries, pick-ups; • Data entry/formatting in excel spreadsheets; • Arranging set of Documents for Company name change in coordination with Legal Team. PRO instruction and supervision; • Attending to Team requirements (itineraries, quotations, assistance with project related tasks etc.); • Handling Petty cash and monthly Petty cash reports; • Assisting with on-boarding process of new employees; • Supporting and coordinating wider team events including social activities and celebrations etc; • Liaisons with and support IT & Operations Technician with facilities management throughout; • Managing Driver’s Schedule, ensure his availability on request; • Junior Staff supervision ( Driver, Office Boys, Cleaners).

Sales ExecutiveFull Time

• Job Details:• Exceed Sale Targets; • Sending Daily reports to a Manager; • Merchandizing; • Managing goods returns in compliance with agreed trade terms; • Managing order/delivery flows; • Customer Support/Complaints Management.

SecretaryFull Time

• Job Details:• Performing secretary activities and administration Assistant; • Meeting company guests; • Answering calls and e-mails; • Arranging meetings appointments; • Order & Follow up deliveries of office suppliers; • Maintain the records; • Arranging company expenses reports; • Petty Cash expenses report; • Monthly Vendor’s Invoices report; • General Services; • Translating of documents for suppliers from English to Russian language and vise versa.