Laone Tania Phefo

Personal AssistantPart Time

• Job Details:Coordinating schedules and appointments for the Deputy of Operations, including calendar management and timely communication with staff, parents, and external stakeholders. Managing administrative activities for the Deputy of Operations, including document preparation, filing, data entry, and correspondence. Maintaining confidentiality and discretion when dealing with sensitive information, such as student records or disciplinary cases. Serving as a point of contact for parents, students, and visitors who have questions or need assistance from the Deputy of Operations, with exceptional customer service and an inviting demeanor. Coordinating meetings and appointments for academic top management, including scheduling, logistics, and meeting material preparation. Overseeing the timely and efficient flow of information between the academic senior management, the teaching staff, parents, and outside stakeholders. Organize and manage academic records, files, and documents in compliance with school policies and regulations. Acting as a point of contact for cross-functional project coordination and communication between the academic senior management and other school departments. Providing assistance to the senior academic management on special projects, research endeavors, and instructional activities. Proficient in data entry tasks, including storing, record keeping, and verifying data by meticulously comparing it to source documents. Diligently ensuring that all paperwork is properly sorted and filed to prevent information loss. Proficient in managing hard copy filing systems to ensure easy access to information.

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