Taahira Safodien

Office Manager to Vice President of Admin and FinanceFull Time

• Job Details:Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager’s attention. Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive Booking and arranging travel, transport and accommodation, organizing events and conferences Reminding the manager/executive of important tasks and deadlines, managing databases and filing systems typing, compiling and preparing reports, presentations and correspondence Implementing and maintaining procedures/administrative systems, liaising with staff, suppliers and clients collating and filing expenses. Completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research. Manage office supplies stock and place orders Prepare regular reports on expenses and office budgets Maintain and update company databases Organize a filing system for important and confidential company documents Answer queries by employees and clients Update office policies as needed Maintain a company calendar and schedule appointments Book meeting rooms Prepare reports and presentations with statistical data, as assigned Drafting office policies

Program Administrator/ Finance administratorFull Time

• Job Details:Responsible for audits of participants applications for completion and eligibility per the J-1 Intern/Trainee regulations Prioritizing applications to ensure timely auditing that meets our customer service commitments (10 business days maximum, ideally within five) Preparing daily reports of submissions to ensure all application are touched daily by the team. Ensure clear notes within online application are made to partners regarding missing items or questions. Preparing weekly Reports Coordinating with partners to scheduling interviews Performing Interviews Responsible for preparing monthly Cash Flow Report Responsible for tracking, capturing and submitting business expenses on Concur. Weekly meetings with Director to ensure new processes are understood. Reviewing new processors with Director ensure quality services to our Partners.

Finance assistant and client services AdministrationFull Time

• Job Details:Responsible for preparing daily charge report - This ensured that clients were charged accurately and highlighted any upgrades, downgrades or cancellation of service. Charging and invoicing clients on the daily charges list. Keeping track of ''Red Flag Clients'' Directors has asked not to charge on Trello & Calendar. Prepared report for outstanding invoices, each month. Invoicing all new clients that have signed up with AVirtual, Deeply Digital and Prime Pixels. Using online banking systems to make financial transactions. Dealing with clients that have queries about their invoices and charges. Report(stats) – Report of all new client sign-ups, client upgrades, downgrades and leavers. Responsible for the end of month report sent to Finance Manager. Assisting Finance Manager with any request including reporting when needed. Manage data, records, and reports by checking for errors and verifying accuracy of information Prepare receipts, vouchers, invoices, etc. for entry into data sheets Assist in preparation of financial statements and reports Assist in creating and setting budgets Update and maintain financial records Prepare spreadsheets for data entry, including budgets, accounting information, etc. Take direction from and report to the financial manager Independently prioritize daily tasks and responsibilities Provide stellar customer service to our clients and be informed on all company policy and practices (including data privacy) Attend and take notes at all financial department meetings Assist with audits as necessary Adhere to current accounting/finance laws and regulations Work to company standards