Elsayed Ibrahim Abdelatty

Chairman Office Manager\ Board SecretaryFull Time

• Job Details:Scope: Responsible organizing and coordinating office operations and procedures, to ensure organizational effectiveness and efficiency. Perform secretarial, executive, office management and personal support activities to assist administrators and executives involved in the development, implementation and executive management. Responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. Duties & Responsibilities - Understand the nature and sensitivity of the position and its exceptional requirements such as being ready 24/7 days, working out side of the duty hours and/ or holidays, and very flexible. - Perform variety of administrative or executive support tasks that are highly confidential and sensitive. - Coordinate office management activities for the administrator, executive or commission. - Research, compile, and prepare confidential and sensitive documents, and briefs the administrator or executive regarding content. - Oversees and supervise the office secretary to achieve and accomplish their duties as assigned. - Read, revise and screen incoming correspondences, reports, calls and emails; make preliminary assessment of the importance of materials and organize documents; handles some matters personally and forwards appropriate materials to the administrator or executive and staff. - Receive, welcome and priorities incoming calls and visitors; determine which are priority matters and alert the administrator or executive accordingly. Make referral to appropriate staff or to provide requested information. - Compose letters and memorandum in response to inquiries and compose a variety of documents, charts, and graphs in final form. - Update administrator or executive on status of issues before scheduled meetings. - Prepare agenda and collects materials for meetings, speeches and conferences. - Take minutes and keep records of proceedings. - Plan and coordinate arrangements for professional conferences or events. - Review, proofread and edit documents prepared for the administrator’s or executive’s signature. - Take and transcribe dictation on technical and confidential matters from the administrator or executive. - Coordinate, Manage and facilitate the administrator’s or executive's calendar to arrange appointments, meetings, and conferences or any other events. - Recommend actions to be taken on office expenditures such as equipment and supply needs. - Assist with preparation of the office budget. - Assist with the establishments, revisions and maintenance of office procedures and policies. - Compile and maintain records, statistical information, and reports. - Participate in and/or coordinate committees or task forces. - Establish and maintain (Classical and Modern) filing and records management systems. - Make travel arrangements; prepares complex itineraries, and ensure to obtain best fares for hotel bookings, airlines tickets...etc and maintains travel vouchers and records. - Manage; operate the administrators or executives online accounts such as loyalty programs and memberships. - Operate standard office equipment and different modern electronic devices. - Evaluate and verify employee performance through the review of completed work assignments and/or reviewing work techniques. - Select and assign staff, ensuring equal employment opportunity in hiring and promotion. - liaise and coordinate with private, official, and governmental legal administration for the administrators or executives or company issues. - Supervise and follow up establishing different types of companies accordance with MCI (Saudi Ministry of commerce) from A:Z. - Manage and maintain the company's electronic services and online accounts such as (Ministry of commerce, ministry of labor, Insurances, Saudi Post… etc) - Manage and supervise maintenance operations, rental collection for the administrator's properties. - Keep, maintain, organize, update and renew the executive’s personal memberships or confidential documents (Contracts, POA, Deeds …etc) - Perform all other related duties for the administrator or executives as demanded with no conflict with the main assigned duties for the position

Administrative AssistantFull Time

• Job Details:Scope: Responsible for providing administration & clerical services in order to ensure effective & efficient operations; also Performs administrative & office support activities for multiple supervisors. Duties include fielding telephone calls, receiving & directing visitors, word processing, filing, & faxing. Extensive software skills are required, as well as Interne research abilities & strong communication skills. Staff in this category also may have the department assistant, coordinator, or associate. Duties & Responsibilities - Oversees all administrative duties & services for all functional areas according to company policy. - Operates all office equipment, PC computer & printer, fax machine, Display Projectors & all of the modern reproduction machines. - Answers telephone for all incoming & interoffice calls in a courteous & professional manner and arrange "callbacks" to protect boss’s time & route calls elsewhere as needed. - Gathers special report materials, forms & summaries at the request of management. - Organizing & calculating employee's vacations & holidays. Responsible of Employees file keeping. - Oversees the analysis, maintenance, and communication of records required by law or local governing, or other departments in the organization. - Maintaining the HR database & personnel files & records (Hard Copies & electronically). - Coordinates human resources activities such as compensation, labor relations, and benefits employees’ services. - Coordinating with the various sections to develop & implement Career development Plans. - Reviewing & recommending changes to employee performance & efficiency measures. - Organizing & implementing salaries, bounces, & end of employment compensations. - Schedules appointments, requisitions supplies & completes routine office reports. - Arrange essential mail in priority action order for the manager or the supervisor. - Prepare agendas in advance - Prepares correspondence, report & faxes to the board & maintains logs. - Prepare official documents needed by employees traveling among domestic zones in the country of the work, or between different countries all over the world. - Collects incoming & outgoing correspondence, routing the same to the applicable departments for action. - Carries out all cash transactions for duty tours travel, & leave or vacations expenses & sundry expenses as authorized by the manager or the Supervisor. - Performs in Force Major Situations in any capacity as designated by Employer up on the company policy.