Sarah Mohamed Ayoub

Senior Administrative AssistantFull Time

• Job Details:• Support the Operations manager in the overall effective and efficient • Assist with handling the PR from requesters, Draft the PO with preparing the bidding, and finalize the Procurement process till communicating with vendors to complete all needed Finance requests. • Maintaining and updating Data base and vendor list as per procurement needs. • Support finance and operation managers and executives with daily clerical tasks. • Develop and maintain a filing system. • Develop, implement, and improve office policies and procedures.

operation assistantFull Time

Procurement AssistantFull Time

• Job Details: Initiate the procurement process based on CARE policy upon receiving an approved purchase requisition.  Liaise with the vendors regarding. Active orders to ensure timely delivery by the vendors  Contribute in vendors/consultant identification process through market scanning against departments and programs’ needs.  Responsible for the hotel contracts with CARE; and ensure obtaining competitive offers.  Receive and review requests for payments submitted by programs to ensure its completeness and all needed supporting documents are exist.  Maintain procurement hard and soft master files/vendors /consultants files and records and make the needed updates to ensure completeness and accuracy  Maintain records to record receipt of RFP received by the unit and submitted to finance department and follow up payments are done as per CARE approved payment terms (within 20 working days)  Lead the vendor adding process (communicate with vendors to ensure receiving the needed documents, undertake reference and Bridger check, prepare the needed forms) prior adding new vendors in the PeopleSoft system  Support the procurement officer(s) in procurement tasks as requested.  Support the procurement unit, during the procurement officer(s) her/his absence.