Sarah Magdy Ahmad

Executive Assistant to CEOFull Time

• Job Details:ESSENTIAL DUTIES AND RESPONSIBILITIES: •Manage, coordinate and maintain calendar of CEO including appointments, meetings and travel. •Responsible for organizing of internal and external meetings on behalf of the CEO ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas. •Provide executive and administrative support to CEO. •Responsible for organizing CEO travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while traveling and completing expenses. •Monitor and respond to incoming communications (including complaints) to CEO’s office including phone calls, emails and walk ins, ensuring correct department distribution. •Secretarial support for meetings as and when required by the CEO, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post meeting. •Drafting and writing high quality reports and presentations, as required by the CEO. •Communicating important updates and information to BOD members as required by CEO. •Structure wide central calendar of events. •Confirm meeting venues, arrange refreshments as well as creating and distributing comprehensive minutes including board resolutions to all BOD members post meeting. •Responsible for managing CEO’s personal driver’s daily schedule in line with CEO’s daily requirements.

Executive Assistant to CFOFull Time

• Job Details:ESSENTIAL DUTIES AND RESPONSIBILITIES: •Prepare expense reports, check documents submitted for approval for completeness & accuracy and submit for approval. •Receive invoices, prepare for signature, and deliver to Accounts Payable team for processing. •Preparing clients invoices, office monthly salaries and salary slips. •Performs administrative duties for executive management. •Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; and customer/vendor relations. Running errands, picking up lunch. •Strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. •Provides support to the Board by taking and distributing minutes. •Plans, coordinates, and implements special events such as fund raisers, anniversary celebrations, •Sensitivity to confidential matters