Sara Hakim

Office Manager - Corporate Communications - Sustainability, Sustainable Finance GroupFull Time

• Job Details:• Act as the point of contact between Section head and internal colleagues / other executives • Coordinate daily calendars of the Senior Section Head • Plan appointments and events • Create regular reports and update internal databases • Make travel arrangements • Manage phone calls and emails • Facilitate internal communication (e.g. distribute information, requests and schedule presentations) • Creating sufficient ways to run the office and troubleshoot malfunctions • Created both electronic and physical filing and database system for the department. • Organizing and attending meetings and ensuring Group Head is well prepared for meetings • Acting as the point of contact between the department and the CEO office in terms of requests, approvals and scheduled discussions. • Handling dep. attendance and leaves. • Support the department needs for stationary, physical assets, printers’ supplies. • Handle VIP clients’ gifts distribution of each occasion.

Administrator - Finance DepartmentFull Time

• Job Details: Receiving correspondence & documents for the department, stamp with date and time, checking completeness of supporting documents for all the payments to be processed (original invoice, purchase order, approvals, contracts…etc.),  Give reference number and insert full data of each payment in Department register.  Inserting all data of each payment after it is paid (stamp "Paid", inserting SAP no., Finacle, Verification, Swift no.) then send to Filling.  General secretarial duties (Typing documents, Letters, invitations, Filing, courier dispatch…etc.).  Issuing checks twice a week.  Printing Swift confirmations, scanning & distributing them to whom it may concern.

Travel CoordinatorFull Time

• Job Details:• Handling Travel logistics for bank staff as follows: • Following up the travel logistics process for each mission: tickets issuance, visa process, per diem calculation and payment, documentation, and refund & recalculation in some cases. • Handle the visa invitation letters to ease visa issuance process for Bank staff and President guests. • Following up with Finance Department to process travelers per diem payment through either transfer, cheques or through petty cash. • Reviewing Travel Expenses forms for bank staff. • Reviewing and approving per diems for branches.