Sara Ibrahim Magdi Abdulhalim

Office ManagerFull Time

• Job Details:• Provide high-level administrative support to CEO's office in a timely and courteous manner including confidential PA services. • Provide high management contract & project follow up and management reporting, meeting minutes writing, maintaining a proper filing system, arranging travel bookings, travel allowances, expense claims and prepare detailed itineraries. • Facilitate and maintain vendor relationships, negotiate contracts, create vendor standards, and find the best available vendors. • Liaise with Logistics and Finance departments all necessary documentation for handling logistics work in accordance with internal rules and follow up on FCLs trips. • Perform as functional bridge amongst external vendors as well as internal stakeholders while continuing vendor monitoring is being accomplished. • Help and coordinate vendor processes and methods to approve vendors. • Ensure to track, measure, report and evaluate vendor performance. • Troubleshoot all vendor problems and present to CEO as required. • Identify improvement areas internally as well as perform closely with all internal stakeholders to prepare solutions. • Identify and implement continuously enhance efficiencies associated with vendor management plus produce fulfillment. • Support to explore expansion across new business lines.

Admin SupervisorFull Time

• Job Details:• Provide high-level administrative support to Deputy CEO's office in a timely and courteous manner including confidential PA and secretarial service. • Provide high management contract & project follow up and management reporting, meeting minutes writing, maintaining a proper filing system, arranging travel bookings, travel allowances, expense claims and prepare detailed itineraries. • Prepare and monitor all correspondences including expenses, bills, diary and perform other personal tasks for the superior and monitor and record long distance phone calls, handle petty cash and supervise other support staff. • Prepared daily sales reports for AAW Sports brands in co-ordination with the Operations managers and Retail Development Managers. • Assist with the import of goods, clearance of shipments, customs payments, and banks transfers to vendors. • Prepare and follow up the Discounts procedures for all brands. • Perform other duties and tasks from GM and Brand Operations Managers as assigned.

Office Manager Full Time

• Job Details:Office Manager, CEO Jul 07 – Jan 2010 • An HR process owner including employee files production and follow up their records and implement their induction and training procedures, in addition to the implementation and assisting with the recruitment process. • Provided high-level administrative support including confidential PA and secretarial service. • Prepared performance reports and financial data. • Maintained procedures manual to ensure consistent performance of routines. • Prepared and monitor all correspondences including expenses, bills, diary and other personal tasks for the superior and monitor and record long distance phone calls, handle petty cash and supervise other support staff. • Served as ISO 9001:2000 Management Representative (MR) and maintain ISO 9001:2000 certification. • Conducted for Internal Quality Auditing, ISO Awareness and Management Review Meetings. • Reported any observed errors or practices immediately to person in charge or to management. Group Financial Controller Assistant Oct 2006 – Jul 2007 • Received financial and accounts activities and produced performance reports. • Assisted with supervising and monitoring branch performances and reported any observed errors or deviations. • Participated in the preparation of business budgets. • Coordinated debt service payments with external parties and assisted with the payroll. • Assisted with preparing and handing the quarter and annual reports to the GM. • Handled petty cash and ensured that the reconciliations were completed on a weekly basis.