Sameh Abdelazim Abdelhakim AHMED

Finance ManagerFull Time

• Job Details:1. Support corporate finance and resource management strategies and major ongoing corporate initiatives, participating where appropriate using finance and resource management expertise. 2. Contribute towards the development of regional plans and processes, aligned with the wider WF finance strategy. 3. Report on key data for financial status and outcomes of projects in accordance with corporate governance requirements, ensuring accuracy and deadlines. 4. Monitor functional unit budgets and report monthly on the status to unit heads. 5. Review bank reconciliations, process payments for the regional bureau and some country offices, clear receivables, overall cash management, and monthly financial closures on a regular basis in accordance with corporate requirements. 6. Where necessary cover the work of country office Finance Officers who are on leave and deliver core, administrative services working with contractors and following standard procedures to provide cost-effective, quality, and timely services to WF staff. 7. Where necessary perform basic human resources, functions related to your unit staff, recruitment of local staff, training, and performance evaluation. 8. Collate data and contribute to the preparation of accurate and timely reporting, providing management with financial, staffing, and resource consumption information to enable them to make informed decisions. 9. Track and collate data to support others to improve policies, systems, and procedures in order to minimize financial risks, improve the efficiency and effectiveness of operations and ensure services are aligned with business objectives. 10. Contribute to the development and update of standard operating procedures to guide the delivery of services in your unit including financial controls, supporting periodic risk and internal control assessments to identify areas that may present potential audit, compliance, or financial risks. 11. Guide and supervise junior staff, acting as a point of referral and support to them. 12. Represent Egypt at internal or external meetings and events with other WF agencies, banks, and other financial institutions or other partners and entities as required. 13. Follow standard emergency preparedness practices to ensure WF is able to quickly respond to emergencies.

Finance and Administrative ManagerFull Time

• Job Details:Responsibility 1: Ensure the mission's accountancy and cash flow management • Supervise the monthly and yearly accountancy closure processes • Supervise the management of bank accounts, safes, and cash boxes, and appropriate security system • Draw up cash-flow forecasts and ensure the optimal management of cash flow • Manage and follow-up the file of taxes as per local requirements Responsibility 2: Carry out the management of budget and donor funding contracts • Ensure realistic budgeting, proper codification of expenses, and good budget steering • Ensure the respect of Regional Financial Calendar as defined each year in line with HQ deadlines and regional internal financial monitoring process • Contribute to the drawing up of the annual budget and its revisions in the respect of the HI budget framework and analyze the impact on the financial plan. • Identify analytical corrections and make sure necessary adjustments on Navision are done • Analyze budget follow-up on a monthly basis and ensure necessary feedback is given to budget managers • Elaborate and follow-up of allocation tables of the mission • Ensure that funding utilization is optimized and share ideas to improve the use of HI/donor funds when appropriate • Alert when necessary, but early enough on financial risks in the mission • Realize & analyze the donor budget monitoring and anticipate and prepare cost or no-cost extension of donor contracts or budget amendments • Keep up-to-date with the procedures of institutional donors providing funding for the mission and ensure compliance with these procedures • Ensure proper filing of donor documentation (contracts, amendments, diverse communication, etc.) • Train budget holders on budget management • Manage local audits and support the mission audits organized in HQ Responsibility 3:Manage partners administrative aspects • Participate in partner assessment, ensure a proper accounting training has been given before the beginning of the collaboration • Validate the financial aspect of a partnership agreement (financial installment and reporting etc.) • Ensure the completion, compiling, and archiving of all the partnership’s contractual documents • Ensure the partners’ expenditures are eligible (appropriate bills, invoices, order forms, etc...) through regular verifications, possible corrections, and adapted training if required; • Ensure that cash transfers to partners are properly done and on time, justified by correct documents • Ensure that regular financial reports are submitted by partners Responsibility 4: Ensure smooth running of mission's logistics • Make sure logistic procedures (purchase, stock, transport, equipment, vehicle fleets, power supply, and telecommunications), are updated and applied in compliance with the legal framework and donor regulations • Supervise supply chain management (coordinate the drafting of a supply plan per project and supervise the monitoring of Purchase and Service Requests (PMC)) • Supervise the management and use of the fleet • Supervise stock and equipment management; ensure the reliability of the data they contain • Supervise the management of general services (expatriate staff accommodation, offices, and storage facilities) Responsibility 5: Ensure the implementation of the mission’s HR processes and compliance with the local legal framework • Ensure high quality and transparent recruitment processes are in place within the mission • Ensure adequate induction is provided for new staff based on relevant HI policies and guidelines • Manage the remuneration system and employment policies at the mission level • Supervise the social and medical policy framework for the mission • Ensure performance appraisal system is in place and is completed, monitored, and evaluated across the mission • Ensure the mission staff training plan is implemented and followed • Ensure the formalities required by government bodies are completed in time, ensure pro-active follow-up of legal matters

Finance ManagerFull Time

• Job Details:1. Monitor and oversee the financial management for all activities including the oversight of financial expenditure and accountability; undertake financial analysis of projects. 2. Coordinate the preparation of financial reports in accordance with IFRS regulations and established procedures. 3. Analyze budget information, and prepare and consolidate cash flow estimates and supporting data in relation to budget forecasts and performance reports; ensure funding is received. 4. Prepare Annual Budget, oversee budget control process and analyze variances between budget and actual expenditures. Assist in the preparation of budgets for new programs. 5. Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects. 6. Maintain financial procedures, ensure that local administrative procedures are in place and followed in accordance with the Organization’s regulations, procedures, and practices, and recommend modifications to or new permanent instructions and procedures. 7. Supervise and train staff on administrative/financial policies and procedures; evaluate regular financial reports and take action to resolve anomalies and unusual trends. 8. Supervise the procurement and logistic services, ensuring that contracts with suppliers of goods and services are in line with the Organization’s procedures, regulations, and guidelines; oversee the management of the fleet of vehicles and maintenance of buildings as well as the functioning of support services. 9. Maintain appropriate internal controls to safeguard the Organization’s assets, control cash and prevent fraud. 10. Liaise with relevant units at HQs and MENA, as well as relevant external counterparts with regard to the financial and administrative activities, report regularly on the financial situation, and provide other information as necessary. 11. Support and offer guidance to other units (programs and sub-offices) on matters related to administrative issues, local institutions, regulations, and human resources problems with a view to increasing their effectiveness. 12. Prepare all periodic tax returns in a timely manner using applicable ERP systems, keep neat and updated tax archive, reconcile Tax-related accounts monthly and identify the adjustments needed to align those accounts, coordinate with all related personnel to furnish the documents required during a tax audit, prepare all required documents during all field tax audits, liaise with the tax authority on a needed basis. 13. Certify all management representations related to financial accounting, procurement, reporting, and internal controls required including annual audits and fiscal rules.