Salma ElKholy

Hayah International Academy

• Executive Assistant to the Head of School/Co-founder & School Board MemberFull Time

  Aug 2017 - Present -7 yrs, 11 months

  Egypt , Cairo

  • Job Details:· Task supervision over the two school doctors · Task supervision over the Athletic Coordinator · Assist the Head of School in running daily tasks · Assist the Head of School with decision making and problem solving · Assist the Head of School with evaluating staff under her direct supervision · Manage projects within the school and with other affiliations · Prepare confidential documents, reports and correspondences · Provide meeting support, such as; preparing agendas, booking rooms, coordinating any special requests (ex: IT support) and keeping record of meeting minutes · Follow up on actions/decisions taken during meetings and ensures homogenous execution · Communicate official correspondences and reports to stakeholders · Official liaison between the Parent Teacher Association and the school · Liaise between school divisions administrators · Liaise between stakeholders (parents, staff, students, and administrators) and the Head of School in day-to-day matters of communication · Assist with the Head of School travel arrangements · Proof read official correspondences in both English and Arabic · Translate official correspondences from English to Arabic and vice versa · Create and implement office processes · Moderate the school’s official social media channels and manage the school’s website content · Create the school calendar · Review, revise and approve school operation processes as a member of the school’s Processes Committee · Gather information, analyze data and collect evidence as a member of the school’s Accreditation Committee · Ensure smooth running of operations · Ensure the smooth running of certain projects process and keep delivery dates on track
• Head of School Office ManagerFull Time

  Aug 2014 - Jul 2017 -2 yrs, 10 months

  Egypt , Cairo

  • Job Details:· Coordinate and plan for different services related to the Head of School Office, such as but not limited to; room reservations, maintenance requests, IT services requests · Participate in organizing and/or attending school wide events · Assists with clerical and secretarial work · Act as a liaison between stakeholders (parents, staff, students, and administrators) and the Head of School in day-to-day matters of communication · Compile meetings’ agenda items and record meeting minutes · Follow up on certain actions/decisions taken during meetings and ensures homogenous execution · Record and follow up on staff and/or parent concerns · Responsible for issuing students/staff/parents yearly surveys · Create the school wide calendar · Manage the school’s website
• Head of School Office AssistantFull Time

  May 2011 - Jul 2014 -3 yrs, 2 months

  Egypt , Cairo

  • Job Details:· Schedule meetings and keep track of daily meetings · Update Head of School’s calendar with all meetings and events · Obtain required Head of School’s signature for forms, purchases, requests, etc. · Ensure that tasks are completed · Organize and coordinate special events and meetings related to the Head of School · Take minutes at certain meetings · Prepare certain meeting agendas · Compile, and create an Excel sheet of teachers’ work load including extra duties they are assigned to, and report to the Head of School · Follow up on Head of School’s work related travel arrangements and ensure all documents, required stationary, itinerary, etc. are correct and available on time · Create the school wide calendar · Assist with clerical work