Sally Nazmy Habashy

Administrative AssistantFull Time

• Job Details:• Responsible for independently managing the office and providing administrative support, including scheduling, writing correspondence, emailing, handling visitors, etc. • Planning and organizing meetings, workshops including the preparation of the needed documents & Prepare meeting’s agenda. • Taking Minutes of the Meeting (MOM), typing, circulating, filing of the MOM. • To develop and maintain an effective office filing system. • Responsible for sorting and distributing incoming post or courier and organizing and sending outgoing post/courier. • Photocopying and printing various documents as requested. • Implement cost-effective procedures and administrative systems for daily management of the office. • Types and review documents in English and Arabic. • Maintain a comprehensive list of open issues and execute independently regular follow up on the progress of pending issues. • Prepare confidential and sensitive documents and handle accordingly. • Responsible for maintaining relationships with vendors, outsourced staff and other stakeholders as required. • Achieve the company's vision, mission, and values. • Responsible for maintaining relationships with vendors, outsourced staff and other stakeholders as required. • Other duties as EGY lease management may decide.

Office SupervisorFull Time

• Job Details:• Schedule meetings and appointments and writing meeting minutes. • Organize the office layout and order stationery and equipment • Maintain the office condition and arrange necessary repairs • Partner with HR to update and maintain office policies as necessary • Organize office operations and procedures • Coordinate with IT department on all office equipment • Ensure that all items are invoiced and paid on time • Manage contract and price negotiations with office vendors, service providers and office lease • Manage office G&A budget, ensure accurate and timely reporting • Provide general support to visitors • Assist in the onboarding process for new hires • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements.) • Liaise with facility management vendors, including cleaning, catering and security service • Plan in-house or off-site activities, like parties, celebrations and conferences • Knowledge of Office Administrator responsibilities, systems and procedures • Greeting visitors, answering a high-volume of incoming phone calls. • Coordinating appointments and meetings and managing staff calendars and schedules. • Supervising, mentoring, training, and coaching for office staff and delegating assignments to ensure maximum productivity. • Coordinating domestic and international travel, including flight, hotel, and car rental reservations. • Purchasing office supplies and equipment and maintaining proper stock levels. • Producing reports, composing correspondence, and drafting new contracts. • Creating presentations and other management-level reports