Sahar Abd El Hameed Abd El Aty

Multi Apex

• Human Resources Section HeadFull Time

  Jan 2010 - Present -15 yrs, 5 months

  Egypt

  • Job Details:- An executive Secretary for the Technical & Business Development Director since January 2010 till June 2010. Duties:  Rising reports to the Technical & Business Development Director and Management Representative.  Receiving reports from all Departments Managers and Key Persons.  Attending Meetings and Preparing its Data Show & Minutes. Job Responsibilities:  Coordinating all the Secretarial Work (internal – external).  Arranging Programs, Events, or Conferences by issuing Information or Invitations, and coordinating Invitees through all Departments.  Directing preparation of records such as Agenda, Notices, Data Show and Minutes for Meetings by collecting Data from all Departments Managers and Key Persons.  Preparing, Coordinating, and filing all the Director’s Documents and Records receiving from all Departments Managers.  Participating in arranging the monthly Production Plan and coordinating it according to the demanded Target.  Connecting with all Departments daily to arrange and prepare database and spreadsheet files such as: *The Employees Overtime Reports and extra working hours. *Follow up Production flow Process and Working hours for each Machine. *Following up the Ware House Dept. daily Workflow and its Stock, Material Shortage, Quarantine and Dispensing. *Follow up Supply the monthly Plan. *Follow up Supply Relocation through Logistics & Purchasing Dept. *Coordination reporting for monthly Supply Chain which following up and calculating the Throughput time for each Batch and Product from Dispensing Process till F.G. Stage and releasing it from the Q.C. & Q.A. Depts., Then calculating the Effective Yield for each Product in comparison with the expected Target.  Following up all Directorate Departments’ KPI’s Reports and raising it to the Director.  Attending Meetings & Following up the Non-Conforming Issues with Managers and recording the procedures to deal with.  Follow up the Production flow Process and focusing on commitment of delivering the F.G. to Ware House Dept. on the specified time for that.  Following up the Ware House Dept. daily Workflow and its Stock, Material Shortage, Quarantine and Dispensing. - Working in Q. A. Dept. hence arranging the IPC's daily meetings, writing Minutes, collecting their reports and following up their feedback about inspection on all other depts. - Following up copying and stamping the Material Lists and Batches sending to PR. Dept. - Making a Log Book with all required Batches signed from sender & receiver to avoid losing papers. - Modifying M.Ls. according to the Batch request sheet. - Supervising, arranging Documentation room and reviewing all Batches contains to make a suitable Labeling & indexing to facilitate accesses to it. - Sending and receiving all correspondences to and from all Depts. - Following up IPC's Night Shifts & Overtime Work with PR. and WH. Depts. - Noticing and Comparing between Codes# and names of Raw, Coating, and Packaging Materials written in M.L. to make sure of its Validation. - Following up all IPC's & Manager Gowning and bookshop stuff. - Giving a serial No. to every new Batch according to role.
• Executive SecretaryFull Time

  Jan 2010 - Jul 2010 -6 months

  Egypt

  • Job Details:- An executive Secretary for the Technical & Business Development Director since January 2010 till June 2010. Duties:  Rising reports to the Technical & Business Development Director and Management Representative.  Receiving reports from all Departments Managers and Key Persons.  Attending Meetings and Preparing its Data Show & Minutes. Job Responsibilities:  Coordinating all the Secretarial Work (internal – external).  Arranging Programs, Events, or Conferences by issuing Information or Invitations, and coordinating Invitees through all Departments.  Directing preparation of records such as Agenda, Notices, Data Show and Minutes for Meetings by collecting Data from all Departments Managers and Key Persons.  Preparing, Coordinating, and filing all the Director’s Documents and Records receiving from all Departments Managers.  Participating in arranging the monthly Production Plan and coordinating it according to the demanded Target.  Connecting with all Departments daily to arrange and prepare database and spreadsheet files such as: *The Employees Overtime Reports and extra working hours. *Follow up Production flow Process and Working hours for each Machine. *Following up the Ware House Dept. daily Workflow and its Stock, Material Shortage, Quarantine and Dispensing. *Follow up Supply the monthly Plan. *Follow up Supply Relocation through Logistics & Purchasing Dept. *Coordination reporting for monthly Supply Chain which following up and calculating the Throughput time for each Batch and Product from Dispensing Process till F.G. Stage and releasing it from the Q.C. & Q.A. Depts., Then calculating the Effective Yield for each Product in comparison with the expected Target.  Following up all Directorate Departments’ KPI’s Reports and raising it to the Director.  Attending Meetings & Following up the Non-Conforming Issues with Managers and recording the procedures to deal with.  Follow up the Production flow Process and focusing on commitment of delivering the F.G. to Ware House Dept. on the specified time for that.  Following up the Ware House Dept. daily Workflow and its Stock, Material Shortage, Quarantine and Dispensing. - Working in Q. A. Dept. hence arranging the IPC's daily meetings, writing Minutes, collecting their reports and following up their feedback about inspection on all other depts. - Following up copying and stamping the Material Lists and Batches sending to PR. Dept. - Making a Log Book with all required Batches signed from sender & receiver to avoid losing papers. - Modifying M.Ls. according to the Batch request sheet. - Supervising, arranging Documentation room and reviewing all Batches contains to make a suitable Labeling & indexing to facilitate accesses to it. - Sending and receiving all correspondences to and from all Depts. - Following up IPC's Night Shifts & Overtime Work with PR. and WH. Depts. - Noticing and Comparing between Codes# and names of Raw, Coating, and Packaging Materials written in M.L. to make sure of its Validation. - Following up all IPC's & Manager Gowning and bookshop stuff. - Giving a serial No. to every new Batch according to role.