Sahar Elsaid Metwaly

Project ManagerFull Time

• Job Details:• Coordinate internal resources and third parties/vendors for the flawless execution of projects • Ensure that all projects are delivered on-time, within scope and within budget • Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility • Ensure resource availability and allocation • Develop a detailed project plan to monitor and track progress • Manage changes to the project scope, project schedule and project costs using appropriate verification techniques • Measure project performance using appropriate tools and techniques • Report and escalate to management as needed • Manage the relationship with the client and all stakeholders • Perform risk management to minimize project risks • Establish and maintain relationships with third parties/vendors • Create and maintain comprehensive project documentation • Meet with clients to take detailed ordering briefs and clarify specific requirements of each project • Delegate project tasks based on junior staff members’ individual strengths, skill sets and experience levels • Track project performance, specifically to analyze the successful completion of short and long-term goals • Meet budgetary objectives and make adjustments to project constraints based on financial analysis • Develop comprehensive project plans to be shared with clients as well as other staff members • Use and continually develop leadership skills • Attend conferences and training as required to maintain proficiency • Perform other related duties as assigned • Develop spreadsheets, diagrams and process maps to document needs

Adminstartion Manager , MD AssistantFull Time

• Job Details:o Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities. o Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures. o Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules. o Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices. o Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices. o Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results. o Provides historical reference by developing and utilizing filing and retrieval systems. o Improves program and service quality by devising new applications; updating procedures; evaluating system results with users. o Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances. o Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs. o Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks. o Contributes to team effort by accomplishing related results as needed o Planning publicity strategies and campaigns o Writing and producing presentations and press releases o Dealing with enquiries from the public, the press, and related organisations o Organising promotional events such as press conferences, open days, exhibitions, tours and visits o Speaking publicly at interviews, press conferences and presentations o Providing clients with information about new promotional opportunities and current PR campaigns progress o Analysing media coverage o Commissioning or undertaking relevant market research o Liaising with clients, managerial and journalistic staff about budgets, timescales and objectives o Designing, writing and/or producing presentations, press releases, articles, leaflets, ‘in-house' journals, reports, publicity brochures, information for web sites and promotional videos.

CEO Senior Assistant & Project MnagerFull Time

• Job Details:o Assisted CEO with operations, growth, and effectiveness of the office. o Managed all documentation for Human Resources Department. o Developed new business opportunities in the healthcare industry for CEO; designed and implemented business cards, brochures, and other essential documentation. o Worked with CEO on special projects, manuals, policies, procedures, and correspondence. o Set up and maintained CEO/President's calendar and handled all domestic and international travel arrangements o Composed and executed presentations for clients o Revised and updated company handbook, ordered office supplies and equipment, o Coordinated meetings and special events o Recorded and transcribed meeting minutes o Supervised clerical staff o Prepared relevant documentation and assembled collateral material, to be reviewed and presented by CEO. o Typed and formatted detailed legal contracts in Microsoft Word. Accurately tracked and documented all correspondence, events, projects, and pricing updates within strict timelines. o Processed departmental invoices, deposited checks, and transferred funds as required. Purchased office supplies and maintained accurate records of expenses. o Screened and routed incoming calls, responded to inquiries and requests, sorted mail, and faxes. Followed-up on open items as required. o Implemented processes and procedures that increased operational efficiency; managed daily functions of the office and premises o Produced high-level communications ranging from highly confidential to policies and procedures o Maintained strict confidentiality with sensitive information, financial documents, records and personal matters. o Travel assistant to CEO for all major engagements o Collaborated closely with the staff to complete various ministry projects and conferences o Managed the execution of events and concert logistics including staffing, accommodations, hospitality, and production efforts. o Monitored costs and expense reports, negotiated vendors contracts o Communicated with board members and managed materials and details for quarterly board meetings o Extensive international/domestic travel for CEO and his direct reports o Managed and coordinated extremely busy calendar with extreme detail o Monitored email and replied on behalf of the CEO on related issues o Provided and coordinated team building events to Junior and Senior Assistants o Coordinated Executive off-sites and Corporate events - approximately 400 employees o Maintained multidimensional complex calendar events and created highly effective organized filing system o Prioritized emails, received incoming calls, scheduled board and foundation meetings o Booked conference rooms, arranged out of town conferences, travel and hotel accommodations o Managed six sigma special project and trained staff on procedures, processed bills and incoming daily mail o Drafted correspondence, conducted online research, provided pickup and delivery courier service o Develop, implement, and monitor training programs within an organization