Sahar Abdo

Project CoordinatorFull Time

• Job Details:•Document Organization: Keeping track of important documents, files, and records. Ensuring efficient document management. •Meeting Preparation: Gathering materials, creating agendas, and taking noted & MOM during meetings. •Travel Arrangements: Coordinating travel plans, booking flights, hotels, and managing travel expenses. •Event Coordination: Assisting with organizing company events, conferences, and workshops. •Research and Reporting: Conducting research, preparing reports, and summarizing information for decision-making. •Expense Tracking and Reimbursement: Keeping track of expenses, preparing expense reports, and ensuring timely reimbursement. •Board Meeting Support: Preparing materials for board meetings, coordinating logistics, and taking minutes during meetings. •Confidentiality and Discretion: Maintaining confidentiality regarding sensitive information and handling it with discretion. •Social Media Management: Monitoring and maintaining the GM social media presence. •Stakeholder Management: Building and maintaining relationships with key stakeholders, clients, and partners. •Time Management: Helping GM prioritize tasks, manage deadlines, and allocate time effectively. •Conflict Resolution: Mediating minor conflicts or issues within the team or organization. •Special Projects: Assisting with ad hoc projects, such as organizing company retreats or team-building activities. •Personal Errands: Assisting with personal tasks such as booking restaurant reservations, arranging family events, or managing household matters. • Shopping and Gift Purchases: Buying groceries, gifts, or other items on behalf of the executive. This could include selecting birthday presents, holiday gifts, or office supplies. •Booking Reservations: Making restaurant reservations, arranging appointments, or securing tickets for events or shows. Automation reports & email (Chat GPT/ MS Copilot)

Personal AssistantFull Time

• Job Details:•Preparing agenda – reserve meetings- taking minutes – purplish decrees- making purchasing orders – writing formal letters, memos, emails-making presentations – invoices. •Handle Personal issues (monthly invoices-purchasing stuff -booking flight- car insurance -reserve hotels- servant accommodation) •Follow up with different departments the daily work and open projects. •Organize our exhibition participation (fliers – influencers – short videos shots – machines show- business card printing – id cards for stuff. •Manage special events (Iftar –– conference -trips) •Talented in internet search. •Design different templates (Sales – Car Order – CRM template (

Office ManagerFull Time

• Job Details:•Coordinate with internal teams. •Track customer satisfaction. •Prepare follow up reports and collect data from different departments. •Develop communication materials, technical data sheets, brochures, presentations. •Write formal Arabic/English letters, E-mails, reports. •Implement office systems and filing procedures to ensure all print and digital documents are organized. •Order office supplies and follow up with purchasing department the delivery process. •Attend meetings/conferences with senior management. •Assist the HR function of the organization by keeping employee records up to date, conducting interviews. •handle company's social media channels. •Deal with complaints, correspondence, and queries •Coordinating with suppliers, clients, and staff.