Saeed Sayed Fares

Document Control SpecialistFull Time

• Job Details: Received and registered over 200 joinery-related documents (shop drawings, material submittals, Method Statements, Material Inspections) ensuring accurate and timely processing by strictly adhering to standardized procedures.  Facilitated effective communication among 20+ project team members by distributing documents within 24 hours, utilizing a streamlined document management system to enhance project collaboration.  Implemented document control procedures to ensure 100% accuracy, completeness, and integrity of all 200+ documents within the system.  Prepared and tracked over 100 document transmittals, maintaining comprehensive records of all outgoing and incoming documentation.  Developed and maintained a detailed document distribution list for 20+ project stakeholders, ensuring seamless information flow.  Tracked and managed document revisions, ensuring the latest versions of 300+ documents were readily available.  Maintained confidentiality of sensitive information and agreements, adhering to company protocols and protecting project integrity.

Document ControllerFull Time

• Job Details: Created and maintained an effective filing and archiving system, ensuring up-to-date records for over 1,000 project documents, including Shop Drawing, Work Inspection Request, Request for Information, Concrete pouring request, document submittal and Material submittal  Managed the exchange of over 500 documents with external organizations, ensuring timely receipt and distribution.  Copied, scanned, and stored 500+ documents, distributing project-related copies to internal teams, improving document accessibility.  Ensured the confidentiality of sensitive information and agreements, adhering to strict company protocols.  Maintained a tracking log for delayed documents.  Developed and maintained a detailed document distribution list for 50+ project stakeholders, ensuring seamless communication.  Facilitated communication between project team, subcontractors, and stakeholders, ensuring timely and accurate document exchange, enhancing collaboration.

Document ControllerFull Time

• Job Details: Maintained a computer database of 2,000+ filed documents, ensuring fast retrieval and reducing search time.  Created and organized a comprehensive filing system for 500+ candidate applications, resumes, interview notes, and placement documents, improving retrieval efficiency.  Managed the authorization process for 100+ visas through the Saudi Ministry of Foreign Affairs website (Enjaz.com), ensuring timely approvals.  Followed up and communicated with external delegates, ensuring smooth coordination and timely updates on visa processes by maintaining a detailed communication log.