Sadiqullah Surani

Information Management AssistantFull Time

• Job Details:Duties and Responsibilities: • Under the direct supervision of UNFPA Afghanistan Humanitarian Coordinator, the information management assistant: • Provide support and assistance on information management to the humanitarian cluster. • Develop data collection system to monitor the progress of program implementation of each component of UNFPA humanitarian program and data sharing mechanism. • Coordinate with SRH, humanitarian and Gender units to keep up to date on humanitarian activities relevant to SRH and GBV. • Collect data on the service coverage of SRH, GBV/gender and humanitarian interventions and produce data and information products in the forms of tailored map, infographic, and others for internal and external purposes. • Monitor and compile data on humanitarian logistics and supplies: stock availability and distribution report from implementing partners and to coordinate with supply chain and nexus cluster. • Create, edit and present information (queries, reports, document) in a visually pleasing, clear and presentable format and to edit and provide input to correspondence, report, document for communication purposes. • Prepare Reports on progress data to be analyzed by UNFPA and donors. Supporting assessments, situational and trend analysis and planning processes with analytical frameworks. • Ensure consistency and accuracy of data and results for country analysis. • Any other related tasks may be required or assigned by the supervisor. Results/Expected Outputs: Database of overall UNFPA Afghanistan humanitarian response. • Availability of update and reliable data for internal and external purposes including for donor reporting; Increased UNFPA visibility. • Age, Gender, and Diversity (AGD) perspective is systematically applied, integrated, and documented in all activities throughout the assignment. • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in, and capacities developed.

Information Management Clerk (IMC)/ Pharmacists/ AdminFull Time

• Job Details:Duties and Responsibilities: Information Management: • Support Project Assistant-Health and the Migration Health National Program Officer in timely entering data, reporting, processing, and analysis of health data from field locations and assist when required in data cleaning. • Contribute to the compilation of regular progress reports, information, and communication materials by capturing and providing success stories, challenges, and lessons learned. • Ensure that data and project indicators and outputs are collected on time and are consistent for progress reporting. • The undertaking of routine data spot checks to ensure quality through random verification and validation. • Ensure that all information relevant to key project indicators and outputs are collected promptly and that all information collected is consistent with requirements for progress reporting and outcome monitoring. • Maintain precise records of pharmaceutical stocks for both static and mobile clinics and provide monthly consumption reports to ensure on-time restocking. • Ensure data consistency on the excel reporting tools and KOBO for all the services in the MHTs. Management of Medical Store (Pharmacy): • Manage IN/OUT of the medical warehouse. • Guarantee that the procedures and instructions of pharmacy management are followed. • Ensure follow-up of stocks and pay attention to use-by dates of and medicine. • Collect information and draw up a monthly stock report of the medical warehouse. • Inform technical support when the medicines expire date as less than 6 months. • Ensure the destruction of non-usable medicines and respect the rules of destruction. • Keep all documents related to pharmacy management up to date. • Check minimum stocks balances when updating stock cards and report anticipated shortages to the Migration Health Unit (MHU) in Kabul • Make sure the physical check matches with the Bin Cards, Stock Cards, and Stock Report. • Identify the most used items and prevent a shortage. • Ensure the quality of the storage condition. • Check daily that the store is clean and is regularly disinfected and ventilated. • Check the temperature and humidity of the store twice daily. • Check the sanitary conditions of new products (absence of parasites) • Report any problem with the quality. • Produce lost report for all broken or damaged items. • Close control of the quality of the items must be done and validated for each delivery. • Provide support to the mobile health units with their needed medicines and medical supplies on a regular basis. • Examine the deliveries: quantity, quality, documentation. • Complete the various dispatch documents when stock is supplied to the MHTs. Administration: • Ensure appropriate filing of all the program-related documentation, procurement and other operational documents, contracts, agreements, PRs, and POs. • Support the program staff in the daily operational and administrative matters. • Develop sound understanding of all IOM administrative and HR procedures and program reporting methods to ensure these are employed in accordance with IOM requirements and that proper induction is given to new staff. • Prepare and follow up on all administrative forms (Timesheets, Leave Requests, Road Mission Requests, Procurement Requests, and other forms) related to the HAP. • Keep all HR, finance, and logistic soft and hard files in order and up-to-date and Coordinate with IOM HR the recruitment process of staff and consultants (during all the recruitment stages, from advertisement of vacancy to recruitment), ensure recruitment is compliant with IOM rules and procedures. • Organize meetings held at IOM premises and keep meeting schedules updated. • Liaise with IOM HR unit to ensure contracts issuance or extensions, as well as maintenance of various personnel records and files up to date, • Receive and dispatch letters and documents, ensure they are appropriately filled. • Ensure all incoming official letters/documents are stamped, dated and distributed accordingly. • Provide information to applicants on recruitment procedures and status of their application. • Verify applicants’ references and supporting documentation and ensure CTG security check confirmation has been received. • Ensure all field staff are familiar with conditions for DSA claims. Coordinate with staff to verify travel expenses and DSA claims, handle travel requests and facilitate ticket booking for staff.