Basic Info

Reham Mansour

7 years

Cairo Governorate, Egypt

Bachelor's Degree

Experienced

Work Experience

Technical office Engineer/Document Control at Apex For Engineering Solutions

Experience Details

Technical office Engineer/Document Control

Administration, Engineering - Mechanical/Electrical, Human Resources

Experienced (Non-Manager)


1-Control & maintain the system for filing, tracking, Retrieval of documents for the tenders and awarded projects
2-manage all important project documents and assure that it is easily accessible and stored
3-Ensure that the last revision drawings, submittals, Minutes of meetings, Proforma invoices, Contracts etc. are distributed to all locations and involved parties concerned including subcontractors, consultants and the company staff as well
4-Ensure that all obsolete documents shall be approved and stamped by both parties.
5-Maintain project drawing/documents distribution record
6-Responsibilities include record keeping, all documents such as specification procedures, inspection schedule and records. Controlling all records and sub-contractors documents.
7-Prepare all documents based on the quality procedures for internal and external audit. Transmittal of drawings, quality procedures, related documentation to the concerned contractors, departments, vendors and client.
8-Preparing and update of various logs and registers (Documents master list).
9-Input document data into the standard registers ensuring that the information is accurate and up to date
10- preparing the technical submittals
11- supervising the HR team in their roles(payroll, recruitment, Organization development, personnel .... etc)
12- Supervising the administration team in their tasks(filing, buying stationery, administration paper works, booking tkts, hotels reservations..etc)
13- attending all the top management meetings regarding following the work flow in the company
14- Assist the Managing director in all his/her work


Company Details

Apex For Engineering Solutions (multinational)

Cairo, Egypt

11-50 employees

Engineering Services, Engineering Services

www.apex-power.com

Sep 2015 to present (1 year 3 months)
Administration manager/Technical Office engineer at OVM Middle East & North Company

Experience Details

Administration manager/Technical Office engineer

Administration, Engineering - Mechanical/Electrical

Experienced (Non-Manager)

1- Engineering: -
• Study all the tenders’ requirements:
 Determining the competitors’ offers to submit the best offer.
 Preparing the BOQ(Bill of quantity)
 technical tenders documents and submittals
 financial tenders documents
 getting the price lists from the suppliers
 preparing the quotations, contracts and subcontracts)
 issuing the PR & the PO
 measuring the quantity take-off
 carry out sites visits
 attend all the technical meetings to determine all the technical issues or problems.
• Study all the enquiries received from the customers, filing them, getting all the technical data , creating great relations with the customers (through frequent visits), arranging and studying the projects’ drawings.
• Ensure that the flow of the awarded tenders is smooth (the manufacturing time, the payment ( Cash, cheque or by L/C),the confirmed pro forma invoice signed by the two parties ..and the two parties obeying all the contracts terms and conditions. Following the shipping time, and all the logistics procedures).
2-Accomplishes marketing and sales human resource objectives by recruiting, selecting, orienting, training, assigning, scheduling, coaching
Achieves marketing and sales operational objectives by contributing marketing and sales information and recommendations to strategic plans
Meets marketing and sales financial objectives of the customers by forecasting requirements.



2- Administration: -
• Managing filing system in all the branches in the MENA Region(Egypt, UAE, Kuwait, KSA), ensuring that all the files and sheets are updated.
• Supervise all the staff tasks including office boys and departments works
• Arranging meetings (within our branches in MENA Region)with all its tasks(Calling the employees, preparing the documents, the data shows, making the minutes of meetings sheets,,, etc)
• Issuing the visa for all the company’s staff, and responsible for all the hotels and air tickets bookings and arranging all the trips and meetings there (including contacting the clients and preparing accurate maps for all the companies and the trips there).
• Making all the trips preparations for the company’s guests(getting the Egyptian visa, hotels booking, meeting in the airport, and arrange entertaining trips inside Egypt).
• Prepare monthly report of the employees' attendance absences and vacations for the GM to be signed and approved and send a copy to the HR & Financial departments.
• Help the HR Department in recruiting and personnel duties which includes screening CVs, contact shortlisted candidates and schedule interviews.
• Arrange all the conferences, seminars and training preparations (including the ballroom reservation, printing the company’s brochures and preparing the data shows).
• Draft financial report for GM and CEO expenses.
• Responsible for the company’s petty cash to be used in buying stationary, technological needs and the office supplies


Company Details

OVM Middle East & North Company (multinational)

Cairo, Egypt

101-500 employees

Construction - Industrial Facilities and Infrastructure

www.ovm-mena.com

Jul 2011 to Aug 2015 (4 years 1 month)
Technical Office Engineer / Office Manager at ATAM

Experience Details

Technical Office Engineer / Office Manager

Administration, Engineering - Mechanical/Electrical

Experienced (Non-Manager)

Engineering:
1-Studying technical specifications and prepare the suitable offers & dealing with foreign suppliers and local clients.
2-preparing price lists and be the main person to communicate through emails & follow up on orders & pending issues.
3-Preparing offers, quotations and all marketing and data sheets for the customers including delivery status.

Administration:
3-Assist the GM in all office work as receiving mails, faxes, emails and all office documents and Make all Translation tasks(English to Arabic and vice versa) after filing all of them.
4-Arrange meetings with all its tasks(calling the employees, preparing the documents, preparing the data show ,,,etc)
5- Make all the staff outside trips preparations
6-Coordinate & liaise with medical insurance company and the HR department. All medical issues & queries.
7-keep efficient and easy filing system for the customers & the employees and Ensure filing systems are maintained and up to date.
8-Prepare monthly report of the employees' attendance absences and vacations for the GM to be signed and approved and send a copy for the HR & Financial departments.
9-report the employees' tasks to the GM.
10-Provide first stage technical support Service.
11-Plan and coordinate luncheons.


Company Details

ATAM

Cairo, Egypt

51-100 employees

Engineering Services

N/A

Sep 2007 to Jul 2011 (3 years 10 months)

Education

BSC of mechanical engineering in Mechanical Engineering

Education Details

BSC of mechanical engineering

Mechanical Engineering

Ain Shams University, Egypt

C / Good / 65 - 75%

N/A

N/A

Ain Shams University
2002 - 2007
High School - Thanaweya Amma

High School Details

Thanaweya Amma

Fajer ELSabah Lang School

Kuwait

2002

A / Excellent / 85 -100%

N/A

Fajer ELSabah Lang School
2002

Training and Courses

autocad at YAT
May 2010

Training/Course Details

autocad

May 2010

YAT

AUTOCAD 2D & 3D

ICDL at YAT
Dec 2007

Training/Course Details

ICDL

Dec 2007

YAT

N/A

This profile is not updated!
Last update more than 3 months ago.

Jobseeker photo

Profile Skills and Keywords

AdministrationAdministration Manager/Technical Office EngineerAnalyticalApex For Engineering SolutionsArabicAutoCADConstruction - Industrial Facilities And InfrastructureDesigningEngineeringEngineering ServicesEnglishExcelFrenchHRHuman ResourcesICDLLeaderMechanical EngineeringMicrosoft ExcelMicrosoft PowerPointMicrosoft WordOVM Middle East & North CompanyOrganizerPlannerProblem SolverSnorkelingTechnical Office Engineer / Office ManagerTechnical Office Engineer/Document ControlTime ManagementTravelling

Self-assesed Skills

Languages

English

English

: Fluent

: Fluent

: Fluent

: Fluent

Arabic

Arabic

: Fluent

: Fluent

: Fluent

: Fluent

French

French

: Fluent

: Advanced

: Fluent

: Advanced

Tools and Technologies

Microsoft Excel

Microsoft Excel

: Expert

: Extreme - I love it!

:

More than 7 years

Microsoft Word

Microsoft Word

: Expert

: Extreme - I love it!

:

More than 7 years

Microsoft PowerPoint

Microsoft PowerPoint

: Expert

: Extreme - I love it!

:

1-3 years

AutoCAD

AutoCAD

: Expert

: Extreme - I love it!

:

1-3 years

Fields of Expertise

Administration

Administration

: Expert

: Extreme - I love it!

:

More than 7 years

HR

HR

: Expert

: Extreme - I love it!

:

3-5 years

engineering

engineering

: Expert

: Extreme - I love it!

:

More than 7 years

Key Skills

Analytical, Leader, Planner, Organizer, Problem Solver

Online Presence

https://www.linkedin.com/nhome/?trk=www.facebook.com/rehamyosry

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