Basic Info

Rania Ammar

4 years

Cairo, Egypt

Bachelor's Degree

Experienced

Work Experience

CEO Personal Assistant at HOI-MEA Group

Experience Details

CEO Personal Assistant

Administration

Experienced (Non-Manager)

- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Reminding the CEO of important tasks and deadlines
- Handle confidential documents ensuring they remain secure
- Arranging travel, visas and accommodation and, occasionally, travelling with the CEO to take notes or dictation at meetings or to provide general assistance during presentations
- Prepare invoices or financial statements.
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Typing, compiling and preparing reports, presentations and correspondence.
- Conduct research and prepare presentations or reports as assigned
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
- Following up pending subjects & report the feedback independently.


Company Details

HOI-MEA Group (multinational)

Cairo, Egypt

501-1000 employees

Telecommunications, Construction - Industrial Facilities and Infrastructure, Warehousing

Www.hoi-mea.com

Jun 2017 to present (7 months)
Human Resource and Administrative Officer at Premium Services & Technology

Experience Details

Human Resource and Administrative Officer

Human Resources, Administration

Experienced (Non-Manager)

Human Resources Knowledge:

- Organization structure design, Job analysis, job description
- Recruitment methods, selection & Steps for hiring.
- Compensation and benefits, salary survey, job evaluation and its methods.
- TNA process, Training Evaluation ways and performance management.
- Managing Employee relations.
- Labor law and Insurance law.
- HR Forms.
- Payroll Process

Human Resource tasks:

- Recommend and execute policies, procedures, rules, regulations for employees in compliance with Egypt’s Labor Law
- Review and update all human resources policies to meet the organization’s needs
- Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
- Plan and facilitating HR activities in the team: contract, recruitment, employee relation
- Ensure to develop job descriptions for current/new positions
- Maintain current organizational chart and current staff contact list
- Assist the progress of job planning and performance management
- Provide coaching and training to direct staffs on HR & Admin functions
- Monitor and record employee time sheets and leave requests
- Support for procedures or papers relating to personnel or staffing issues
- Conduct instruction for staff members about admin and HR procedures
- Other related assignments.

Administrative tasks:

- Responsible for incoming and outgoing telephone calls and emails
- Handle office expenses and petty cash of HCMC office under the approval of the director or finance manager
- Manage office equipment and infrastructure to ensure a well-running office
- Responsible for the overall running of the reception operation
- Make logistic arrangement including flights reservations, hotel and vehicle arrangement for project staffs, visitors/partners, donors, consultants, volunteers and interns
- Conduct procurement of stationery for staff and meetings/workshops and assets of the office
- Prepare correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to the office operations
- Carry out other duties such as translation works, take minutes of office meetings as requested by the supervisor
- Update the filling system and manage filing the office documents for both hard and electronic copies.


Company Details

Premium Services & Technology

Cairo, Egypt

101-500 employees

Telecommunications, Engineering Services

http://premium-eg.org

Sep 2015 to May 2017 (1 year 8 months)
Executive Secretary at Dora Cairo Company

Experience Details

Executive Secretary

Administration

Experienced (Non-Manager)

- Responsible for incoming and outgoing telephone calls and emails
- Handle office expenses and petty cash of HCMC office under the approval of the director or finance manager
- Manage office equipment and infrastructure to ensure a well-running office
- Responsible for the overall running of the reception operation
- Make logistic arrangement including flights reservations, hotel and vehicle arrangement for project staffs, visitors/partners, donors, consultants, volunteers and interns
- Conduct procurement of stationery for staff and meetings/workshops and assets of the office
- Prepare correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to the office operations
- Carry out other duties such as translation works, take minutes of office meetings as requested by the supervisor
- Update the filling system and manage filing the office documents for both hard and electronic copies.
- Manage Facebook Pages


Company Details

Dora Cairo Company (multinational)

Cairo, Egypt

101-500 employees

FMCG, Food and Beverage Production, Food Services/Restaurants/Catering

www.doracairo.com

Nov 2013 to Sep 2015 (1 year 10 months)
Receptionist/Administrative Assistant at Chunky Monkey Academy

Experience Details

Receptionist/Administrative Assistant

Administration

Experienced (Non-Manager)

- Answers all phones, directs calls, and takes messages as needed .
- Meeting and Greeting Parents and visitors.
-Supporting the registration paperwork relating to new starters at the nursery and reservations.
- Maintains and monitors clients need list.
- Maintains correspondence files.
- Keeps parent resource library up to date and checks books in and out for all programs.
- May assist with data collection, files, and tracking for clients.
- Responsible for producing class list for programs once a month, and keeping -information current for child files.
- Fax material when requested. Distribute incoming faxes.
- Other related assignments.


Company Details

Chunky Monkey Academy (multinational)

Cairo, Egypt

51-100 employees

Education

Www.chunkymonkey.co

Jul 2013 to Nov 2013 (4 months)
Administrative Secretary at Al Rabie Institute for Civil and Steel Works

Experience Details

Administrative Secretary

Administration, Operations/Management

Experienced (Non-Manager)

- Responsible for incoming and outgoing telephone calls and emails
- Handle office expenses and petty cash of HCMC office under the approval of the director or finance manager
- Manage office equipment and infrastructure to ensure a well-running office
- Responsible for the overall running of the reception operation
- Make logistic arrangement including flights reservations, hotel and vehicle arrangement for project staffs, visitors/partners, donors, consultants, volunteers and interns
- Conduct procurement of stationery for staff and meetings/workshops and assets of the office
- Prepare correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to the office operations
- Carry out other duties such as translation works, take minutes of office meetings as requested by the supervisor
- Update the filling system and manage filing the office documents for both hard and electronic copies.


Company Details

Al Rabie Institute for Civil and Steel Works

Cairo, Egypt

N/A

Engineering Services, Architectural and Design Services

N/A

Dec 2012 to Jul 2013 (7 months)

Achievements


Earned a promotion from an entry-level position to lead specialist for my department at Premium Services & Technology.

Education

BA in Mass Communication & Media Arts Dep.

Education Details

BA

Mass Communication & Media Arts Dep., Public Relation

Mass communication & Media Arts - Ain Shams Uni., Egypt

Not specified

Public Relation Department

N/A

Mass communication & Media Arts - Ain Shams Uni.
2011 - 2016
High School - Thanaweya Amma

High School Details

Thanaweya Amma

El Sayida Khadiga Exp .Language School

Egypt

2011

B / Very Good / 75 - 85%

N/A

El Sayida Khadiga Exp .Language School
2011
Jobseeker photo

Profile Skills and Keywords

AdministrationAdministrative SecretaryArabicArchitectural And Design ServicesArtsCEO Personal AssistantCateringChunky Monkey AcademyCommunicatorConstruction - Industrial Facilities And InfrastructureDetails-orientedDora Cairo CompanyEducationEngineering ServicesEnglishExecutive AssistantExecutive SecretaryFMCGFood And Beverage ProductionFood ServicesFrenchHOI-MEA GroupHuman Resource And Administrative OfficerHuman ResourcesHuman Resources SpecialistInternetManagementMass Communication & Media Arts Dep.Microsoft ExcelMicrosoft OutlookMicrosoft PowerPointMicrosoft WordOffice AdministrationOperating SystemsOrganizerProblem SolverPublic RelationReading NovelsReceptionist/Administrative AssistantRestaurantsSocialTelecommunicationsTravelWarehousingWatching English Movies

Self-assesed Skills

Languages

Arabic

Arabic

: Fluent

: Fluent

: Fluent

: Fluent

English

English

: Fluent

: Fluent

: Fluent

: Advanced

French

French

: Advanced

: Advanced

: Intermediate

: Intermediate

Tools and Technologies

Microsoft Excel

Microsoft Excel

: Expert

: Extreme - I love it!

:

3-5 years

Microsoft Word

Microsoft Word

: Expert

: Extreme - I love it!

:

3-5 years

Microsoft Outlook

Microsoft Outlook

: Expert

: Extreme - I love it!

:

3-5 years

Internet

Internet

: Expert

: Extreme - I love it!

:

5-7 years

Operating Systems

Operating Systems

: Expert

: Extreme - I love it!

:

5-7 years

Microsoft PowerPoint

Microsoft PowerPoint

: Advanced

: High

:

1-3 years

Fields of Expertise

Human Resources Specialist

Human Resources Specialist

: Expert

: Extreme - I love it!

:

1-3 years

Office Administration

Office Administration

: Expert

: Extreme - I love it!

:

3-5 years

Executive Assistant

Executive Assistant

: Expert

: Extreme - I love it!

:

1-3 years

Key Skills

Communicator, Organizer, Problem Solver, Details-oriented, Social

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