Basic Info

Rania ElRefaey

More than 15 years

Cairo, Egypt

Bachelor's Degree

Manager

Work Experience

HR & Administration Manager at MDICO Oilfield Services

Experience Details

HR & Administration Manager

Human Resources

Manager

Maintain work structure by updating job requirement and Job description for all positions.
- Maintain organization staff by establishing a recruiting, testing and interviewing program. Counseling managers on candidate selection, conducting and analyzing exit interviews, recommending changes.
- Prepares employees for assignments by establishing and conducting orientation and training programs
- Ensures planning, monitoring and appraisal of employees work results by training managers to coach and discipline employees.
-Scheduling management conferences with employees, hearing and resolving employee grievances, counseling employees and supervisors.
- Ensure legal compliance by monitoring and implementing applicable labor law.
- Preparing, implementing & updating human resources policies and procedures.
- Maintains and updates personnel data for employees by designing a filling and retrieval system, keeping past and current records.
- Ensure that all personnel are made aware of their Health & Safety and Environmental obligations.
- Maintain a record of all employees attendances.
- Undertakes training of the new recruits and making them familiar will all company policies.
- Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
- Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
- Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
- Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
- Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
- Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
- Maintains the work structure by updating job requirements and job descriptions for all positions.
- Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
- Prepares employees for assignments by establishing and conducting orientation and training programs.
- Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
- Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
- Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs.
- Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings.
- Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Maintains human resource staff by recruiting, selecting, orienting, and training employees.
- Maintains human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
Contributes to team effort by accomplishing related results as needed.


Company Details

MDICO Oilfield Services

Cairo, Egypt

51-100 employees

Oil and Gas

www.midco-eg.com

Jun 2015 to present (2 years 7 months)
Head of Administrative Department at EHAF Consulting Engineers

Experience Details

Head of Administrative Department

Administration, Operations/Management

Manager

1. Responsible of managing all support stuff as administrator assistants, drivers, messengers, security, and office boys.
2. Responsible to maintain all facilities and to supervise the Maintenance team (Electricity- plumbing- painting…etc).
3. Responsible for all the contracts and agreements with suppliers and Negotiate with suppliers to obtain best service and pricing.
4. Follow-up all expatriates work permit expiry dates, residency issues.
5. Responsible of finding the suitable accommodation for all expatriates and renewal of rental contracts.
6. Procurement of all office non technical equipment and furniture
7. Maintain secured office equipment & interface with building security.
8. Dealing with governmental offices and departments.
9. Responsible for preparing and controlling administration department budget.
10. Supervise and ensure the smooth operations of the administrative services/ facilities.
11. Prepare and submit periodic progress report pertaining progress administration activities.
12. Supervise the administrative staff work programs and ensure their proper execution and filling system of all document controllers and soft files on projects server as well as archiving system.
13. Supervise that security measures are properly undertaken.
14. Handles and approves car request forms.
15. Review and approve payment requests from the firms’ drivers.
16. Organize and supervise the receiving, distribution and storage of stationary and office supplies.
17. Screening and interviewing the French speaking requested new candidates.


Company Details

EHAF Consulting Engineers (multinational)

Cairo, Egypt

101-500 employees

Pharmaceuticals , Education, Environmental Services

N/A

Mar 2013 to May 2015 (2 years 2 months)
Administration Manager at Suez International

Experience Details

Administration Manager

Administration

Manager

1. Design and amend the job description for the whole administrative team.
2. Assist Admin Section in following up required administration tasks and tracking lobbying efforts, messengers and service team.
3. Managing company vehicle fleet.
4. Ensuring excellent relationship with different government agencies.
5. Managing the admin budget (Transportation, staff accommodation, business travel, telephone {landline & Mobile}, stationery, courier, break room, hospitality & advertising.
6. Prepare scheduling calendars for maintenance, and logistical details (events, travel, expenses, perks)
7. Organize staff transportation.
8. Preparation of brochure, employees times quarterly newsletter, visitors’ booklet and any other printing materials.
9. Coordinate office and household supplies/orders for the staff and non-technical materials.
10. Organize giant events for employees and clients, such as Ramadan iftar for both, employees’ short trips or day use.
11. Follow-up all expatriates work permit expiry dates, residency issues.
12. Responsible of finding the suitable accommodation for all expatriates and renewal of rental contracts.
13. Optimizing cost of providing services within the authorized budget
14. Responsible of creating new accounts with hotels and tourist companies and negotiate presented offers.
15. Screening the new recruits and contracts follow-up.
16. Manage storage and product needs.
17. Direct staff on proper protocol.
18. Prepare all administrative paper files necessary and required as documentation including monthly, quarterly, and annual reports.


Company Details

Suez International (multinational)

Cairo, Egypt

101-500 employees

Waste Management

www.degremont.com

Mar 2010 to Mar 2013 (3 years)
Senior HR Specialist at Suez International

Experience Details

Senior HR Specialist

Administration

Manager

- Preparing and updating employment records related to hiring, transferring, promoting, and terminating
- Explaining human resources policies, procedures, laws, and standards to new and existing employees
- Ensuring new hire paperwork is completed and processed
- Informing job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.
- Addressing any employment relations issues, such as work complaints and harassment allegations
- Processing all personnel action forms and ensuring proper approval
- Overseeing hiring process, which includes coordinating job posts, reviewing resumes, and performing reference checks.


Company Details

Suez International (multinational)

Cairo, Egypt

101-500 employees

Environmental Services

N/A

Jun 2008 to Jan 2010 (1 year 7 months)
HR Generalist at Egyptian Company for Chemicals & Pharmaceuticals - ADWIA

Experience Details

HR Generalist

Administration

Manager

Recruit and interview potential applicants on experience, skills, and education
Update job requirements when needed
Analyzes staffing logistics and organizes documentation
Contact applicant references and perform background checks required by company
Organize and manage new employee orientation, on-boarding, and training programs
Explain and provide information on employee benefits, programs, and education. May also advise on benefit needs or evaluate benefit contract bids.
Cover all legal compliance for human resource federal and state requirements
Maintain employee records and paperwork
Represent employer in community and recruiting events
Answer employee questions and addresses employee concerns with company; including employee safety, welfare, wellness and health
Manages committees on wellness, training, health and safety, culture, and communications as needed


Company Details

Egyptian Company for Chemicals & Pharmaceuticals - ADWIA

Cairo, Egypt

101-500 employees

Pharmaceuticals

www.adwia.com

Oct 1998 to Jan 2004 (5 years 3 months)
Secretary at Materials Testing & Development - MTD

Experience Details

Secretary

Administration

Entry Level

1. Handling all incoming and outgoing telephone calls.
2. Dispatch faxes to concerned persons.
3. Manage secondary expanses (Petty cash).
4. Typing reports


Company Details

Materials Testing & Development - MTD (multinational)

Cairo, Egypt

11-50 employees

Textile and Clothing

N/A

Nov 1997 to Sep 1998 (10 months)

Education

Bachelor of Arts - French section in French Language

Education Details

Bachelor of Arts - French section

French Language

Ain Shams University, Egypt

C / Good / 65 - 75%

N/A

N/A

Ain Shams University
1994 - 1997
High School - Thanaweya Amma

High School Details

Thanaweya Amma

Saint Joseph French sisters school

Egypt

1993

C / Good / 65 - 75%

N/A

Saint Joseph French sisters school
1993

Certifications

Certificate details

Professional Human Resources Diploma - PHR

Feb 2015

N/A

N/A

N/A

HPA

- Competency Framework.
- Eff

Training and Courses

Training/Course Details

Microsoft Excel - Basic & Advanced

Jun 1998

YAT

N/A

Training/Course Details

Modern Administration & Office Management

Sep 1999

Mac Center

N/A

Training/Course Details

Emotional Intelligence Training Program

Sep 2008

Brilliance

N/A

Training/Course Details

Fundamentals of Management and HR

Mar 2009

Dale Carnegie Training Center

N/A

Training/Course Details

Annual Appraisal Interview

Feb 2010

Dale Carnegie Training Center

N/A

Training/Course Details

Recognizing workplace hazards.

Feb 2012

Degremont

N/A

Training/Course Details

First Aid

May 2014

Red Crescent

N/A

Jobseeker photo

Profile Skills and Keywords

AdministrationAdministration ManagerAdobe PhotoshopAnnual Appraisal InterviewAppraisalArabicEHAF Consulting EngineersEducationEmotional Intelligence Training ProgramEnglishEnvironmental ServicesFirst AidFrenchFrench LanguageFundamentals Of Management And HRHR & Administration ManagerHR GeneralistHead Of Administrative DepartmentHuman ResourcesHuman Resources ManagementInternet SearchItalianLeaderManagementMaterials Testing & Development - MTDMicrosoft Excel - Basic & AdvancedMicrosoft OfficeMicrosoft OutlookMicrosoft PowerPointModern Administration & Office ManagementMusicNegotiatorOil And GasPharmaceuticalsPresenterProblem SolverProfessional Human Resources Diploma - PHRRecognizing Workplace Hazards.RecruitmentSecretarySenior HR SpecialistShoppingSportsSuez InternationalTeam PlayerTextile And ClothingTraining PlanTravelWaste Management

Self-assesed Skills

Languages

French

French

: Fluent

: Fluent

: Fluent

: Fluent

English

English

: Fluent

: Fluent

: Fluent

: Fluent

Italian

Italian

: Beginner

: Beginner

: Beginner

: Beginner

Arabic

Arabic

: Fluent

: Fluent

: Fluent

: Fluent

Tools and Technologies

Microsoft Office

Microsoft Office

: Expert

: Extreme - I love it!

:

More than 7 years

Microsoft Outlook

Microsoft Outlook

: Expert

: Extreme - I love it!

:

More than 7 years

Internet Search

Internet Search

: Expert

: Extreme - I love it!

:

More than 7 years

Microsoft PowerPoint

Microsoft PowerPoint

: Expert

: Extreme - I love it!

:

More than 7 years

Adobe Photoshop

Adobe Photoshop

: Advanced

: High

:

3-5 years

Fields of Expertise

Recruitment

Recruitment

: Expert

: Extreme - I love it!

:

More than 7 years

Training plan

Training plan

: Expert

: High

:

5-7 years

Appraisal

Appraisal

: Expert

: High

:

More than 7 years

Administration

Administration

: Expert

: Extreme - I love it!

:

More than 7 years

Human Resources Management

Human Resources Management

: Intermediate

: High

:

More than 7 years

Key Skills

Leader, Negotiator, Presenter, Problem Solver, Team Player

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