Basic Info

Rania ElRefaey

More than 15 years

Cairo, Egypt

Bachelor's Degree

Manager

Work Experience

Head of Administrative Department at EHAF Consulting Engineers

Experience Details

Head of Administrative Department

Administration, Operations/Management

Manager

1. Responsible of managing all support stuff as administrator assistants, drivers, messengers, security, and office boys.
2. Responsible to maintain all facilities and to supervise the Maintenance team (Electricity- plumbing- painting…etc).
3. Responsible for all the contracts and agreements with suppliers and Negotiate with suppliers to obtain best service and pricing.
4. Follow-up all expatriates work permit expiry dates, residency issues.
5. Responsible of finding the suitable accommodation for all expatriates and renewal of rental contracts.
6. Procurement of all office non technical equipment and furniture
7. Maintain secured office equipment & interface with building security.
8. Dealing with governmental offices and departments.
9. Responsible for preparing and controlling administration department budget.
10. Supervise and ensure the smooth operations of the administrative services/ facilities.
11. Prepare and submit periodic progress report pertaining progress administration activities.
12. Supervise the administrative staff work programs and ensure their proper execution and filling system of all document controllers and soft files on projects server as well as archiving system.
13. Supervise that security measures are properly undertaken.
14. Handles and approves car request forms.
15. Review and approve payment requests from the firms’ drivers.
16. Organize and supervise the receiving, distribution and storage of stationary and office supplies.
17. Screening and interviewing the French speaking requested new candidates.


Company Details

EHAF Consulting Engineers (multinational)

Cairo, Egypt

101-500 employees

Pharmaceuticals , Education, Environmental Services

N/A

Mar 2013 to present (3 years 9 months)
Administration Manager at Degrémont

Experience Details

Administration Manager

Administration

Manager

1. Design and amend the job description for the whole administrative team.
2. Assist Admin Section in following up required administration tasks and tracking lobbying efforts, messengers and service team.
3. Managing company vehicle fleet.
4. Ensuring excellent relationship with different government agencies.
5. Managing the admin budget (Transportation, staff accommodation, business travel, telephone {landline & Mobile}, stationery, courier, break room, hospitality & advertising.
6. Prepare scheduling calendars for maintenance, and logistical details (events, travel, expenses, perks)
7. Organize staff transportation.
8. Preparation of brochure, employees times quarterly newsletter, visitors’ booklet and any other printing materials.
9. Coordinate office and household supplies/orders for the staff and non-technical materials.
10. Organize giant events for employees and clients, such as Ramadan iftar for both, employees’ short trips or day use.
11. Follow-up all expatriates work permit expiry dates, residency issues.
12. Responsible of finding the suitable accommodation for all expatriates and renewal of rental contracts.
13. Optimizing cost of providing services within the authorized budget
14. Responsible of creating new accounts with hotels and tourist companies and negotiate presented offers.
15. Screening the new recruits and contracts follow-up.
16. Manage storage and product needs.
17. Direct staff on proper protocol.
18. Prepare all administrative paper files necessary and required as documentation including monthly, quarterly, and annual reports.


Company Details

Degrémont (multinational)

Cairo, Egypt

101-500 employees

Waste Management

www.degremont.com

Mar 2010 to Mar 2013 (3 years)
Office Administration Manager at Degremont

Experience Details

Office Administration Manager

Administration

Manager

1. Preparation of brochure, employees times quarterly newsletter, visitors’ booklet and any other printing materials.
2. Organize events for employees and clients, such as Ramadan iftar for both, employees’ short trips or day use.
3. Follow-up all expatriates work permit expiry dates, residency issues.
4. Responsible of finding the suitable accommodation for all expatriates and renewal of rental contracts.
5. Coordinate office and household supplies/orders for the staff and non-technical materials.
6. Screen incoming calls and correspondence and responds independently when possible.
7. Translating letters or reports from French, Arabic to English and vise versa.
8. Prepare memorandums outlining.
9. Arrange programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.


Company Details

Degremont (multinational)

Cairo, Egypt

101-500 employees

Environmental Services

N/A

Jun 2008 to Jan 2013 (4 years 7 months)
Office Manager at Degrémont

Experience Details

Office Manager

Administration

Experienced (Non-Manager)

1. Follow-up the job description for the whole administrative team.
2. Managing the admin budget (Transportation, staff accommodation, business travel, telephone {landline & Mobile}, stationery, courier, break room, hospitality & advertising.
3. Organize staff transportation.
4. Prepare and follow-up drivers and messengers’ daily schedule.
5. Preparation of brochure, employees times quarterly newsletter, visitors’ booklet and any other printing materials.
6. Organize giant events for employees and clients, such as Ramadan iftar for both, employees’ short trips or day use.
7. Follow-up all expatriates work permit expiry dates, residency issues.
8. Responsible of finding the suitable accommodation for all expatriates and renewal of rental contracts.
9. Responsible of creating new accounts with hotels and tourist companies and negotiate presented offers


Company Details

Degrémont (multinational)

Cairo, Egypt

More then 1000 employees

Waste Management

www.degremont.com

Jan 2008 to Mar 2010 (2 years 2 months)
Chairman Office Manager at Egyptian Company for Chemicals & Pharmaceuticals - ADWIA

Experience Details

Chairman Office Manager

Administration

Manager

1. Prepare and communicate Chairman’s meeting agenda and independently appointments.
2. Record minutes of meetings.
3. Screen incoming calls and correspondence and responds independently when possible.
4. Prepare memorandums outlining.
5. Arrange programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
6. Follow-up of custom clearance for shipments.
7. Translating letters from English, French to Arabic and vise versa.
8. Tickets & Hotel reservations.
9. Manage all administrative works (Faxes, filling, letters, memos, emails…etc)
10. Manage junior secretaries' staff.


Company Details

Egyptian Company for Chemicals & Pharmaceuticals - ADWIA

Cairo, Egypt

101-500 employees

Pharmaceuticals

www.adwia.com

Nov 2000 to Jan 2004 (3 years 2 months)
Executive Secretary at Land Masters contracting Company

Experience Details

Executive Secretary

Administration

Experienced (Non-Manager)

1. Manage all Secretarial works (Faxes, filling, letters… Etc)
2. Preparing offers & quotations.
3. Tickets and hotel reservations.
4. Translating letters from English, French to Arabic and vise versa
5. Preparing monthly reports to be dispatching to concerned customers.


Company Details

Land Masters contracting Company (multinational)

Cairo, Egypt

51-100 employees

Construction - Residential & Commercial/Office

N/A

Oct 1998 to Oct 2000 (2 years)
Secretary at Materials Testing & Development - MTD

Experience Details

Secretary

Administration

Entry Level

1. Handling all incoming and outgoing telephone calls.
2. Dispatch faxes to concerned persons.
3. Manage secondary expanses (Petty cash).
4. Typing reports


Company Details

Materials Testing & Development - MTD (multinational)

Cairo, Egypt

11-50 employees

Textile and Clothing

N/A

Nov 1997 to Sep 1998 (10 months)

Education

Bachelor of Arts - French section in French Language

Education Details

Bachelor of Arts - French section

French Language

Ain Shams University, Egypt

C / Good / 65 - 75%

N/A

N/A

Ain Shams University
1994 - 1997
High School - Thanaweya Amma

High School Details

Thanaweya Amma

Saint Joseph French sisters school

Egypt

1993

C / Good / 65 - 75%

N/A

Saint Joseph French sisters school
1993

Training and Courses

Training/Course Details

Microsoft Excel - Basic & Advanced

Jun 1998

YAT

N/A

Training/Course Details

Modern Administration & Office Management

Sep 1999

Mac Center

N/A

Training/Course Details

Emotional Intelligence Training Program

Sep 2008

Brilliance

N/A

Training/Course Details

Fundamentals of Management and HR

Mar 2009

Dale Carnegie Training Center

N/A

Training/Course Details

Annual Appraisal Interview

Feb 2010

Dale Carnegie Training Center

N/A

Training/Course Details

Recognizing workplace hazards.

Feb 2012

Degremont

N/A

Training/Course Details

First Aid

May 2014

Red Crescent

N/A

This profile is fresh!
Last update 29 days ago.

Jobseeker photo

Profile Skills and Keywords

AdministrationAdministration ManagerAdobe PhotoshopAnnual Appraisal InterviewArabicChairman Office ManagerConstruction - Residential & CommercialDegremontDegrmontEHAF Consulting EngineersEducationEmotional Intelligence Training ProgramEnglishEnvironmental ServicesExecutive SecretaryFirst AidFrenchFrench LanguageFundamentals Of Management And HRHead Of Administrative DepartmentHuman Resources ManagementInternet SearchItalianLand Masters Contracting CompanyLeaderManagementMaterials Testing & Development - MTDMicrosoft Excel - Basic & AdvancedMicrosoft OfficeMicrosoft OutlookMicrosoft PowerPointModern Administration & Office ManagementMusicNegotiatorOfficeOffice Administration ManagerOffice ManagerOrganizerPharmaceuticalsPresenterProblem SolverRecognizing Workplace Hazards.SecretaryShoppingSportsTextile And ClothingTravelWaste Management

Self-assesed Skills

Languages

French

French

: Fluent

: Fluent

: Fluent

: Fluent

English

English

: Fluent

: Fluent

: Fluent

: Fluent

Italian

Italian

: Beginner

: Beginner

: Beginner

: Beginner

Arabic

Arabic

: Fluent

: Fluent

: Fluent

: Fluent

Tools and Technologies

Microsoft Office

Microsoft Office

: Expert

: Extreme - I love it!

:

More than 7 years

Microsoft Outlook

Microsoft Outlook

: Expert

: Extreme - I love it!

:

More than 7 years

Internet Search

Internet Search

: Expert

: Extreme - I love it!

:

More than 7 years

Microsoft PowerPoint

Microsoft PowerPoint

: Expert

: Extreme - I love it!

:

More than 7 years

Adobe Photoshop

Adobe Photoshop

: Advanced

: High

:

3-5 years

Fields of Expertise

Administration

Administration

: Expert

: Extreme - I love it!

:

More than 7 years

Human Resources Management

Human Resources Management

: Intermediate

: High

:

3-5 years

Key Skills

Leader, Negotiator, Presenter, Organizer, Problem Solver

Online Presence

http://www.linkedin.com/profile/view?id=214163195&trk=tab_prohttps://www.facebook.com/rania.elrefaey.3?ref=tn_tnmn

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