Rana Essam Fareed

In-Mail and Follow up Manager- Conflict AdvisorFull Time

• Job Details:Manage and follow up of incoming mail of the firm Ensure efficient and fair work load distribution of partners and associates Creating new matters on system Daily follow-up ensuring timely response with teams Acquire acknowledgment of receipt by lawyers of all ongoing matters within 24 hours and 48 hour time periods Ensure replies and legal advice provided to clients within 3 business days or within the agreed deadline. Monitor that a review has been observed Detailed client conflict of interest checks to be done Production of daily and also weekly reports that are discussed in meetings with partners in regards to all new matters, load sheets, time sheets and late matters

Executive AssistantFull Time

• Job Details:Receiving and directing phone calls and convey messaged when required (e-mail) keeping a good track of phone calls received. Distributing incoming mail documents. Sending documents via courier and maintain tracking of the same (invoices, expenses, letters, contracts, etc.) Regular updating and maintaining of office filling system Managing Office calendar (setting up meetings, conference calls, office events, etc.). Organizing and updating Office Library and books list. Supporting with the formatting of internal and external communication – memos, presentations, reports, contracts. Preparing cover Letters to client and correspondence upon instruction. Maintaining and updating inventories of the Firm’s contact list. Insert hours. Insert Expenses. Assist with Clients billing and dispatch invoices. Handling Petty Cash. Translation. Maintain Office supplies. Scanning and printing. Typing.