Rana Hussein El Gazzar

HR& office managerFull Time

Administrative CoordinatorFull Time

• Job Details:•Schedule appointments, and maintain calendar accuracy •Keep the contacts’ database always up-to-date •Produce and distribute office correspondence and communications •Assist in creating and assembling presentations, reports and sales offers •Ensure consistency and standards are met on all work product •Follow up with clients, sales and marketing team • Answer, screen and transfer inbound phone calls • Receive and direct visitors and clients • General clerical duties including photocopying, fax and mailing • Maintain electronic and hard copy filing system • Retrieve documents from filing system • Handle requests for information and data • Resolve administrative problems and inquiries • Prepare written responses to routine enquiries • Prepare and modify documents including correspondence, reports, drafts, memos and emails • Prepare agendas for meetings and prepare schedules • Record, compile, transcribe and distribute minutes of meetings • Open, sort and distribute incoming correspondence • Maintain office supply inventories • Coordinate maintenance of office equipment • Coordinate and maintain records for staff, telephones, parking and petty cash •Sort out payment plans •Record payments that are made •Organize customer files (every job has paperwork and admin) •Chasing debtors and late payments

Office AdministratorFull Time