Ramy Helmy

Administrative ManagerFull Time

• Job Details:Set the objectives and provide clear guidelines to the team in managing the daily operations in all Administration department areas and drive continuous improvements to the functions. Assist in the formulation of departmental policies, and procedures in alignment with company regulations. Participate in setting budgets, and monitoring spending, and other expenses. Identify opportunities for cost savings, better efficiency, or other improvements; recommends and implement policy or process changes as appropriate. Perform a diverse set of support tasks, managing both staff and property, to ensure the organization and its facilities have the staff and resources needed to operate smoothly and efficiently. Monitor any construction or renovation projects to ensure plan requirements and applicable health, safety, and legal standards are met. Ensure the office is stocked with necessary supplies and that all equipment is working and properly maintained. Ensure that buildings, grounds, equipment, and supplies are maintained and serviced. Prepare, negotiate, analyze, and review contracts for equipment, supplies, materials, services, and products. Review and approve the selection and purchase of all office-related stationary and other related purchases. Coordinate and manage office building support services, regarding the procurement of stationery, equipment, supplies, office furniture, and other related purchases. Responsible for the selection and efficiency of the security system and monitoring the outsourcing security agency performance in order to ensure the safety of our premises and facilities. Manage efficient transportation assistance to company employees and visitors as per company policy. Supervise the day-to-day operations of the administrative department and staff members. Manage outsourcing housekeepers in keeping the offices clean and tidy. Develop, coach, and administer administration team performance and development plans and appraisals.

Public relations and Administration ManagerFull Time

• Job Details:• A representative of the company in front of all the ministries, governmental bodies and events. • Follow-up and management of all the papers, travels and conferences for all members of the top management. • Handle all the problems with all customers and regulators and government inside and outside Egypt to choose the best solutions and fastest • Write interesting and effective press releases, prepare information for media kits and develop and maintain company internet or intranet web pages. • Coordinate all public relations activities • Develop a marketing communications plan including strategy, goals, budget and tactics • Manage a company’s reputation with the public in general and clients. • Maintain effective working relationships with local and municipal government officials and media representatives. • Ensuring that all official documentations and legal standing documents [required by Gov] are valid, and in order. • Administering the online purchasing systems. • Reviewing all contracts/agreements to achieve ‘best price/best quality’ purchasing. • Preparing & processing requisitions, purchase orders & invoices for purchases. • acting the company as authorized to all telecommunications companies (Vodafone - Mobinil - Telecom Egypt) • Collaborate with Security Supervisors to maintain general duties with respect to security standards, emergency evacuation and contingency plans. • Supervise coordination with different departments within the organization and external authority’s for communication lines requirements. Supervise all landlines, mobile lines subscriptions, payments and reporting analysis. • Approve all payments within the set approval power delegated by the Administration Manager. • Manage and coordinate the transportation and everything related to company’s cars and the drivers in the same time. • Engaging in vetting and formulating contractual agreements with suppliers, partners and customers • Managing the factory / administration building security and the industrial security issues. • Oversees all the facilitate Services in the company included (Office boys, House Keeping , Laundry , Nursery and Photocopier) • Responsible for all the utilities services in the company like (Mechanic , Carpenters and Plumber )