Ramez Karam Abdalla

Head of Administration / Financial OfficerFull Time

• Job Details:1. Providing leadership, direction and management of the finance and accounting team. 2. Providing strategic recommendations to the CEO/president and members of the executive management team. 3. Managing the processes for financial forecasting and budgets, and overseeing the preparation of all financial reporting 4. Advising on long-term business and financial planning 5. Establishing and developing relations with senior management and external partners and stakeholders. 6. Reviewing all formal finance, HR and IT related procedures. 7. Perform risk management by analyzing the organization’s liabilities and investments. 8. Decide on investment strategies by considering cash and liquidity risks. 9. Control and evaluate the organization’s fundraising plans and capital structure. 10. Ensure cash flow is appropriate for the organization’s operations. 11. Supervise all finance personnel (controllers, treasurers etc.). 12. Manage vendor relationships. 13. Prepare reliable current and forecasting reports. 14. Drafting and Negotiating contracts and agreement with vendors. 15. Responsible for hiring process (e.g. social insurance and salary tax enrollment). 16. Delegating tasks to administrative staff and monitoring daily operation. 17. Acting as a liaison between the employees and upper management when it comes to financial and administrative issues. 18. Developing and promoting policies that ensure positive interaction between administrative staff and other personnel. 19. Generating annual workflow finances. 20. Organizing the workplace so that the workflow is streamlined. 21. Planning and coordinating administrative procedures and systems and devising ways to streamline processes. 22. Recruiting and training personnel and allocate responsibilities and office space. 23. Assessing staff performance and provide coaching and guidance to ensure maximum efficiency. 24. Ensure the smooth and adequate flow of information within the company to facilitate other business operations. 25. Manage schedules and deadlines. 26. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints. 27. Monitor costs and expenses to assist in budget preparation. 28. Oversee facilities services, maintenance activities and tradespersons (e.g. electricians). 29. Organize and supervise other office activities (recycling, renovations, event planning etc.). 30. Ensure operations adhere to policies and regulations. 31. Keep abreast with all organizational changes and business developments.

Admin / HR AssistantFull Time

• Job Details:1. Management of Ambassador's calendar. 2. Organization of logistics for high level visits. 3. Being the first point of contact for the Ambassador. 4. Responsible for all HR procedures such as, Social Insurance enrollment and separation, training of the local staff, attendance book, absence and medical records and review medical claims. 5. Booking restaurants and other venues for official events for the Ambassador. 6. Managing the Ambassador's local and international travel including obtaining visas and travel clearance. 7. Arranging meetings and conference calls. 8. Managing correspondence between the Embassy and the Egyptian Ministry of Foreign Affairs. 9. Assisting the Charge d'affaires a.i in the absence of the Ambassador. 10. Keeping/Updating inventory and record of the state-owned and Embassy owned properties and acting as a quartermaster. 11. Keeping record and registration of the official machinery and equipment systematically. 12. Keeping systematic record of the furniture, kitchen utensils, furniture purchasing and furniture maintenance. 13. Responsible for the maintenance works of the Embassy building (CCTV, Plumbing, Electrical work, Machineries and Computers etc.). 14. Clerical work which includes but not limited to, preparing and writing official documents, reports, meeting materials, meeting minutes; photocopying, faxing etc. 15. Management of official supplies which includes placing orders on anticipation. 16. Maintaining electronic and hard copy filing system. 17. Translator / Interpreter. 18. Responsible for issuing/extending of diplomatic ID and Visa for diplomats and their families. 19. Responsible for issuing/extending of airport passes 20. Responsible for obtaining Franchise forms from MFA. 21. Applying for Tax Exemption when buying new vehicles or heavy assets. 22. Writing/Applying for permissions for construction and renovations at the Embassy premises. 23. Informing the Ministry of Foreign Affairs of Egypt and other diplomatic representations in Cairo of the gazetted holidays of the Embassy. 24. Contacting Ministries, Diplomatic Representations and International Organization in Egypt. 25. Coordinating/Supervising of the Security Guards, Chauffeurs, Messengers and Janitors at the Embassy. 26. Responsible for the Health Insurance for all Diplomats. 27. Assist in educational matters of the children of diplomats. 28. Extension of insurance of state-owned vehicles. 29. Responsible for the hospitality of the guests of the Ambassador. 30. Responsible for the monthly payment of Landlines, Mobile Phones, Fax, Internet, Electricity, Water and Gas bills of the Embassy. 31. Maintain and constantly update the list of contacts and directories. 32. Responsible for stationary and consumables stock.