Rabab Mohamed El Sheikh

Office Manager

Mokattam, Cairo, Egypt

Jan 2018 - Present -7 yrs, 5 months

Egypt , Cairo

Job Details:My key purpose is to ensure that every assigned task within the business is systematically recorded and followed through to completion, within the timeframe set. I am following up EVERY task in a business, making sure that nothing gets overlooked in any area. This responsibility does not involve actually doing the work but focuses on following up those who are. Key responsibilities:  Responsible to keep track of the progress of every task within the business, being in direct contact with staff regularly and consistently.  Oversee the preparation of reports, summarizing and highlighting issues as they arise.  It is not the Follow Up Manager’s responsibility to praise or condemn, I simply ask if a task is completed or not, and for reasons in the case of uncompleted tasks.  I am a channel for communication to senior management, for every department, providing an effective monitor in the progress of each main area within the business.

e-finance

Jul 2009 - Nov 2016 -7 yrs, 4 months

Egypt , Giza

Job Details: Work closely with the CTO and acting as his first point of contact with people from both inside and outside the organization.  Ensuring a smooth flow of work channel and delegating work if needed to other staff members especially in the CTO’s absence.  Keeping track of tasks being assigned by the CTO to others till being achieved.  Help the CTO to make the best use of his time by dealing with typical secretarial and administrative tasks such as:  Making telephone calls, sending faxes, emails, typing and editing documents,  Maintaining the CTO diary; arranging for his internal/ external meetings, appointments and events ensuring the CTO is well-prepared for it;  meet and greet visitors at all levels of seniority;  dealing with incoming emails, faxes and post, often corresponding on behalf of the CTO  maintaining office systems, including data management, filing, etc.; Carrying out any additional task or taking on some of his responsibilities as instructed by the CTO

TAPR II USAID funded project

Mar 2007 - Jul 2009 -2 yrs, 4 months

Egypt , Cairo

Job Details:Support the Senior Accountant with all aspects of TAPR II Program financial management including: Imprest Report Package data entry, petty cash management and documenting expenses, creating and printing vouchers, and preparing financial and accounting documentation for the monthly financial report. Responsible for all check, and wire payments and associated documentation to TAPR II vendors

Mobilization CoordinatorFull Time
Oct 2006 - Mar 2007 -5 months
Egypt , Cairo
- Job Details:The USAID-funded Technical Assistance for Policy Reform (TAPR II) Program is designed as a comprehensive, fully integrated program to provide a consolidated source for technical assistance (and related training, grants, and commodity support) for economic policy formation and private-sector development to support USAID/Egypt’s overall goal of promoting a globally competitive Egyptian economy benefiting Egyptians equitably. Coordinate and assist with mobilizing expatriates to Egypt and upon arrival, including tracking USAID approvals and managing documentation compliance, confirming travel arrangements, and managing the content of the expatriate welcome packages with the Administrative Officer. Assist with recruiting and on boarding of Egyptian Cooperating Country Nationals (CCNs) and tracking their USAID approval status
Administration AssistantFull Time
Nov 2005 - Oct 2006 -11 months
Egypt , Cairo
- Job Details:Responsible for all administrative work, documentation, arranging occasions of the staff, confirming travel arrangements, responsible for creating and keeping track of reliable filing system, assist with recruiting new staff members, provide support per the direction of the Administration Manager as needed.