Rabab Ahmed Ghaly

Facilities SupervisorFull Time

• Job Details:Johnson Controls – Cisco Account 2014 – Present Facilities Supervisor Nov 2014 - Present • Contractor Management • Contractor Management • Manage planned maintenance schedule • Monthly contractor assessments • Contractor escorts • Reporting • Monthly reporting as required to WPR Account Manager (scorecard, CGAP, PPM , H&S reports) • Financial Responsibilities • Raising purchase order according to both Cisco and JCI procedures and approval requirements • Keep and updates Financial Tracker • Ensures supplier invoices are free from errors • Inputs supplier invoice data into financial system accurately • Ensures that the correct approval procedure is followed when new suppliers are requested (Account application) • Ensure that all the files are up to date at all times • Keep database of all suppliers • Ensure that the remittance advises are sent to suppliers • Ensure signed copy of invoice is filed • Any other finance related task requested from WPR and JCI management • Facilities • Ensure smooth running of facility at all times • Hold meetings with landlord and ensure positive relationship • Do Fabric Maintenance checks and action issues • Do cleaning management checks and action issues • Assist with IT and project related shipments • Assist where needed in projects related to local office • Any other facilities related tasks requested by JCI management • Ensure that all facilities work on site aligned with H&S process • Assistance Assist with all general facilities and finance duties

CEO Executive AssistantFull Time

• Job Details:Relied upon by the American-expatriate CEO to manage both office and personal items to support his overall effectiveness. • Manage all the complex expatriate logistics for Egypt and Dubai including: government interactions such as visas for work/residence and driver’s license, housing, banking, bill payments, mobile service, transportation, and support staff. • Manage the CEO’s schedule, follow-ups and meetings, including arranging for meetings with external executives, professionally screening meeting requests, arranging multi-national video calls, customer meetings, and company events. • Handle all financial logistics for the CEO, including pre-screening company approvals requiring CEO signature, and the CEO business and personal expenses. • Effectively arrange for multi-national travel and meetings with key customer executives, including complex international travel arrangements and visas. • Plan the travel, logistics and an impressive experience for visiting executives. • Organize the files of the CEO, and the legal documents of the company. • Professionally maintain strict confidentiality regarding the information maintained, despite the consistent requests for information.

Office ManagerFull Time

• Job Details:Promoted by the MD for exceptional professionalism, organization and reliability. • Administered the company offices in Canada, Dubai, China and Cairo. • Managed the schedule of the MD, including arranging client and team meetings. • Responsible for maintaining the confidential personnel files. • Effectively arranged for all domestic and international travel for employees, including: visa issuance, accommodations, air and ground transport. • Develop the companywide communication and special events.