Qasim Altaf Awan

Secretary / Sr. Document Controller

• Job Details:Managing and controlling all the correspondence (MIR’s, WIR’s, material submittals, shop drawings, sub-contractor prequalifications, method statements, RFI’s etc.) on daily basis. Drafting letters to the client and contractor with coordination of projects manager. Attending and preparing minutes of meeting on weekly basis for technical & progress meeting. Follow-up with the pending submissions with discipline engineers. Releasing the submissions/transmittals after feedback from the engineers. Updated engineering logs on daily basis. Maintaining and updating files (hard copy + soft copy). Schedule meetings with client, contractor and sub-contractors to solve the urgent issues. Issuing NCR’s, SOR’s with the coordination of HSE engineer. Monitor the lifecycle of documents, including creation, revision, approval, and archiving. Coordinate with project managers, engineers, contractors, and other stakeholders to ensure documentation requirements are met. Maintain confidentiality and security of sensitive documents.

Secretary cum Document Controller

• Job Details:Managing the document control process from creation, review, distribution, retrieval, and archiving of documents. Develop and implement document control procedures and processes to ensure compliance with internal policies and external regulations. Coordinating document revisions and updates, ensuring that documents are reviewed and approved by the appropriate stakeholders. Maintaining accurate records of all documents and revisions, ensuring that document versions are tracked and accessible to the relevant personnel. Training and mentoring junior document control staff on document management procedures and best practices. Collaborating with cross-functional teams to ensure documents are accurate, complete, and compliant before final approval. Monitoring document submission deadlines and ensure that documents are submitted on time to meet project timelines. Ensuring confidentiality and security of all documents, both electronic and hard copy. Preparing daily time sheet for staff. Updating logs on daily basis. Preparing monthly timesheet for staff. Sending monthly project payment to client for their approval. Schedule weekly monthly progress meetings with client & contractor. Arrange traveling for seniors to attend the meetings outstation or outside the country.

Document Controller / Site Admin

• Job Details:Handling all workshop & transport employees time sheets on daily basis. Entering time sheet in time sheet software on daily basis. Preparing leave, emergency leave, short leaves application of employees and getting approval from HR. Maintaining all employees’ files on daily basis. Preparing letters, memos, circular in coordination with deputy plant manager. Preparing preventive maintenance schedule on weekly basis for workshop heavy duty machinery. Opening, updating and closing job cards for all vehicles located at all sites and site offices.