Passant Mohamed

Executive SecretaryFull Time

• Job Details:1) Follow up the official mail and prepare the mail file daily for CEO. 2) Follow up mails related to Shimadzu project and prepare the required responses and attachments. 3) Bring the Serial Numbers of the X-ray equipment, prepare the Installation Completion Report, bring its approval from Shimadzu, upload it to Sonar and get the XML File and License. 4) Prepare reports for the installation situation for UPA, Army and several contracts. 5) Update the status of equipment installations and prepare delivery documents for each equipment. 6) Prepare Shimadzu receivable claims for equipment delivered for each contract. 7) Prepare daily reports and assignments for the maintenance and relations departments. 8) Prepare letters regarding maintenance and malfunctions. 9) Receive incoming calls, messages and faxes from customers. 10) Review monthly maintenance visits, separate them geographically and follow up on their implementation with the maintenance department. 11) Scan and save documents. 12) Send and receive post daily. 13) Prepare faults report and update it daily with the maintenance department. 14) Prepare maintenance estimates. 15) Prepare calibration certificates for X-ray machines. 16) Prepare the required authorizations for the Maintenance and Relations Department. 17) Prepare monthly manual and electronic invoices. 18) Prepare a monthly report on the value of issued invoices. 19) Update the debt statement issued by the accounting department for review with the relations department and distribute tasks to Collect the invoices. 20) Review maintenance contracts and their renewal dates. 21) Prepare analytical reports on maintenance contracts and invoices issued for previous periods. 22) Prepare reports on contracts to be concluded during the coming periods for review with the Contracts Department. 23) Prepare technical and financial offers for X-ray machines. 24) Prepare the fingerprint report daily. 25) Prepare the employees penalties and vacations reports monthly. 26) Follow up on problems related to several parties.

Engagement ManagerFull Time

• Job Details:1) Responsible for building a positive relationship with a client after they have signed a contract. 2) Responsible for solving any issue that a client experiences. 3) Assigning company resources to the client. 4) Billing and invoicing the client, 5) Managing the client expectations, and working with the sales team. 6) Prepare reports on the progress of the project. 7) Creating a recruitment plan and calendar according to operation and sales projections 8) Generating official internal documents such as offer letters, appointment letters, salary slips and warning letters 9) Creating onboarding plans and educating newly hired employees on HR policies, internal procedures and regulations 10) Maintaining physical and digital files for employees and their documents, benefits and attendance records 11) Creating employee engagement plans, getting necessary budget approval and initiating activities 12) Collaborating with outside vendors, upper management and employees to maintain CSR standards conscripted by authorities 13) Evaluating employee performance and appraising their pay scale accordingly. 14) Taking appropriate disciplinary action against employees who violate rules and regulations and addressing employee grievances. 15) Gather and monitor financial data (e.g. sales revenues and liabilities). 16) Prepare monthly, quarterly and annual statements (balance sheets and income statements). 17) Prepare Forecast costs and revenues. 18) Manage tax payments. 19) Organize internal audits. 20) Managing and training staff when necessary. 21) Responsible for receiving and verifying billing and requisitions for goods and services. 22) Ensure that accounts receivable and payable are taken care of in a timely manner. 23) Have to contact clients and vendors to achieve these tasks.

Financial AccountantFull Time

• Job Details:1) Responsible for receiving and verifying billing and requisitions for goods and services. 2) Ensure that accounts receivable and payable are taken care of in a timely manner. 3) Have to contact clients and vendors to achieve these tasks. 4) Analyzing transactions to ensure that they comply with financial policies and procedures that are in place. 5) Invoicing, coding and processing invoice data. 6) Tracking invoices and detecting mistakes. 7) Preparing the monthly profit and loss, and balance sheet reports 8) Creating KPI's reports 9) Preparing weekly cash flow statements, and controlling expenditure and cash flow Assisting with the preparation of year-end accounts and statutory accounts 10) Responding to financial inquiries by gathering and interpreting data 11) Managing and training staff when necessary