Omar Mohamed Soubai

Senior Administration & Purchasing ExecutiveFull Time

• Job Details:Responsibilities: • Supervise a team of 6 employees between administration, reception, travel, and procurement functions. • Liaise between suppliers and relevant internal stakeholders/customers. • Develop market providers list and contacts for new products and services, with their pricing lists. • Manage new projects and ensure all work is being executed efficiently and effectively. • Build strong relationships with current and potential suppliers to establish credit terms, and answer company needs in a timely manner. • Produce monthly procurement and administration reports and statistics in a cost saving approach. • Evaluate bids and make recommendations based on commercial and technical factors. • Negotiate on contracts terms in favor of company’s business. • Process payments and invoices with finance department. • Review purchase orders to determine items being manufactured, scheduled for shipping, destination, priority of order and receipt. • Assist with other Admin functions as required by action & supervision. • Arrange travel needs for all employees, regarding hotel bookings, airline tickets, invoicing, inside and outside Egypt. • Manage visa arrangements for employees traveling. • Plan and implement transportations provided to agents from and to Delivery Hero sites in Egypt and meeting points. • Manage Head office internal branding in coordination with marketing team and printing houses. • Organize conference and meeting room bookings. • Prepare correspondence and documents. • Plan and manage administration, safety and security procedures. • Support HR Department in HR events with administration & facilities tasks including but not limited to procurement, printing, and catering, as well as event organization. • Provide general administrative and clerical support

Administration Officer & Facilities ManagerFull Time

• Job Details:Administration Officer and Facilities Manager MBC Group – Reports to  Admin Manager & HR Manager 11/2014 - Present Tasks & Responsible for Skills & Competences Telephone Skills, Verbal Communication, Listening Informing Others, Handles Pressure, Phone Skills Supply Management, Project Manager, Leader Professionalism Customer Focus, Organization Decision Maker, Creative, Databases Management Computer business platforms Presentation skills and Management Skills • Customer service • Co-ordinate meetings and organize catering. • Schedule appointments. • Organize conference and meeting room bookings. • Provide information to callers. • Prepare correspondence and documents. • Managing and Handling Administration, Safety and Security procedures • Receive and sort mail and deliveries. • Responsible for all Sites & Studios Maintenance. • Mange Buff et & Cleaning Staff . • Mange Buff et & Cleaning Materials. • Support HR Department. • Support Procurement Department. • Provide general administrative and clerical support. • Responsible for Studios Supplies and Staff . • Responsible for Studios Cleaning & Materials. • Aramex Account Manager. • Vodafone Account Manager. • Landline Telephone Account. • Oracle User. • Requisitions. • Manage all MBC Internal Events.