Omaima Mohamed Mahgoub

office managerFull Time

• Job Details: carrying out all kinds of secretarial work: - organizing meetings - correspondence (fax, mailing & e-mail) - following up daily reports - communicating different orders between Chairman and various - divisions - filing - arranging ticket booking, car & hotel booking inside & outside Egypt - translating all kinds of faxes or e-mail messages  following up various materials stocks  reporting new needs of materials (in quantities)  making periodic consumption plans of different materials  making new orders with suppliers  price negotiating  calculating different items cost (value + custom fees)  following up imported shipments, shipping documents and custom clearance  making all kinds of communication with suppliers  following up payment agreements and schedules  carrying out bank transfers, opening L/C's to suppliers – with a daily report  checking and verifying all kinds of accounting reports presented to the Chairman:  book keeping of received checks  book keeping of received cash  issuing checks  book keeping of checks issued for suppliers  calculating monthly expenses – based on local and foreign purchased goods  receiving customers orders (export)  preparing export proforma invoices  handling sending samples – for export processes - starting paperwork (preparing invoices, packing lists, weight lists .. etc.), till receiving customers' purchase orders  following up customers payment schedules according to different facilities.  Communicating Customers' needs both to Chairman, and to various involved departments.