Ola Alaa Taha

Ceo Personal AssistantFull Time

CEO Personal Assistant & Office ManagerFull Time

• Job Details:• Manage multiple projects as assigned by the CEO related to diverse lines of business. • Coordinate calendar, travel, meeting, and schedule arrangements for the CEO, staff, business partners, and customers. • Organize & schedule appointments, interviews, meeting and maintain calendar of the CEO. • Handle administrative duties as delegated by the CEO. • Follow up on tasks delegated by the CEO. • Managing CEO's business & personal Calendar of appointments. • Schedule & pay CEO's personal bills. ( Visas, clubs renewal ). • Design and implement office policies • Organize office operations and procedures • Monitor and record long distance phone calls. • Recording office expenditure and managing the budget. • Organizing the office layout and maintaining supplies of stationery and equipment. • Prepare time sheets • Control correspondences • Managing shooting days • Maintain office equipment • Liaise with other agencies, organizations and groups • Assign and monitor clerical and secretarial functions. • Manage preparation of financial documentation • Design filing systems • Ensure filing systems are maintained and up to date • Define procedures for record retention • Ensure personnel files are up to date and secure • Maintain and replenish inventory • Anticipate needed supplies. • Attending meetings with senior management.

CEO Personal Assistant Full Time

• Job Details: Support the CEO in his daily supervision of the senior management team. - Organize and prioritize tasks and manage complex delegated projects. - Supporting all aspects of the CEO’s work including communications, appointments and the diary, travel and accommodation as required in addition to managing dates, producing agendas, minutes and all key paperwork for meetings. - Ensure the CEO’s office is accessible to all and perceived as operating effectively and efficiently in matters that impact on internal and external communities and the fulfillment of their needs. - Contribute to the overall development of the Company and its activities - Work within the framework of the corporate plan as directed by the CEO - Arranging travel and accommodation for the CEO - Day to day planning and organization of the CEO’s diary - Setting up meetings and appointments, organizing venues and hospitality for visitors - Taking responsibility for the ordering of stationary and office supplies - Taking action notes at all meetings as directed by the CEO - Undertaking mailings and communication campaigns as directed by the Chief Executive. - Updating of contact lists. - Scheduling meeting rooms. - filing; organizing meetings. - liaising with staff, suppliers and clients. -Ensure CEO is prepared for all meetings with al