Obai Elabbas

Administrative Secretary & Procurement Specialist

• Job Details:Maintaining strong working relationships with vendors to obtain favorable contract terms. Negotiated contract terms and awarded supplier contracts to achieve optimum business profits. Reviewed proposals and submitted reports to procurement heads for selection. Facilitated decision-making by preparing cost comparison of material pricing. Managing daily office operations, including scheduling meetings, coordinating appointments, and maintaining an organized workspace. Preparing, formatting, and filing documents, reports, and correspondence with a focus on accuracy and confidentiality. Scheduling and organizing meetings, events, and travel arrangements for executives or teams. Handling emails, phone calls, and other communications, ensuring timely and professional responses. Maintaining and updating databases, spreadsheets, and records for easy access and reference. Managing petty cash, preparing expense reports, and supporting financial documentation. Greeting clients and visitors, addressing inquiries, and ensuring a professional office environment. Assisting in the preparation of presentations, meeting agendas, and taking minutes when required. Ordering office supplies, maintaining inventory, and liaising with vendors. Ensuring adherence to company policies and confidentiality protocols.

Procurement Supervisor

• Job Details:Maintain strong working relationships with vendors. Selection of best vendor from market. Registration of vendor. To seek best procurement (in terms of price and quality) within Zamil Group and market. Optimization of resources for cost reduction plans. Accurate estimation of annual consumption of supplies. Reporting for stock obsolescence, and other storing issues. Maintenance of best stock levels as per requirements. Appraisal of purchase orders and service contracts in the line of company policy. Completeness of documentary evidence required for buying commitments. 100% accuracy of purchase orders and service contracts. In-time preparation of purchase orders. In-time and accurate delivery of goods and services with no major complaints. Ensure that all purchase orders have the appropriate attachments. Extensive coordination with channels of supply chain. Prepare the statement of work explaining what needs to be done. To set KPIs for staff. PEDP reviews within deadlines advised by HR department.

Executive Secretary & Administrative Coordinator

• Job Details:Secretarial & office duties. Investment relationships. Preparing monthly reports.