NAHED ahmed SHOSHA

office manager and hr specialistFull Time

• Job Details:• My key responsibility to maintain all duties and communications between the head office in USA and all related departments in SoftMems Egypt. • Manage office operations for 16 employees. • Receiving, Preparing and sending faxes, e-mails and other correspondence as directed. • Keeping the file system either hard or soft copy, requested information, archiving, researching, maintaining databases and spread sheets. • Organizing and maintaining diaries and making appointments. • Schedule and coordinate any international and domestic business travel starting from preparing the embassy letter, flight booking, passport/visa documentation, hotel’s reservation, ground transportation and any other logistics. • Negotiate and evaluate the purchase of office supplies and office equipment in accordance with company purchasing policies and budgetary restrictions. • Prepare yearly budget based on past expenses and future needs. • Responsible for submitting payroll & monthly total expenses timely and accurately. • Helping and preparing for any presentation held in or out of the company. • Managing and preparing the employees time sheet. • Answers incoming telephone calls, investigates purpose and forwards calls to the relevant persons or departments. • Takes and delivers messages or transfers calls to voice mail when the relevant person is unavailable. • Doing and keeping the employee’s files. • Handling the employee’s contracts, offer letters, evaluations sheet, sick leave, annual vacation, medical insurance, social insurance, tax, etc. • Assist with and arranging the hiring procedures (starting from screening the CVs, calling the candidates, scheduling the interviews, preparing the offer letter, employee’s contract, opening new bank account , orientation and all the other hiring procedures).

office managerFull Time

• Job Details:• Meeting and greeting visitors at all levels of seniority. • Dealing with and typing all Arabic & English correspondences, faxes, posts, all internal & external memorandum, reports…etc. • Screening telephone calls, enquiries and requests. • Dispatch & receiving mail. • Organizing and attending meeting (writing agenda meeting & minutes of meeting). • Preparing for any business trip. • Scheduling and maintaining diaries and making appointments. • Keeping and arranging file system both soft and hard copy. • Perform all the clerical and administrative duties. • Handling the stationary doing all other secretarial works.