Nada Ali Hafez

Executive SecretaryFull Time

• Job Details:Responsibilities - Prepare statistical reports as required - Handle all correspondences received from the Egyptian General Petroleum Corporation (EGPC) - Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings - Translate legal documents, governmental regulations, all Arabic correspondences, conversations and vice versa - Handle all company’s incoming telephone calls and fax messages - Prepare agendas and make arrangements for committee, board, and other meetings - Attend meetings in order to record minutes with arrangement with the Joint Venture Company (PetroZeit) - Compile, transcribe, and distribute minutes of meetings - Develop and maintain Operations and Administration Departments files - Make travel arrangements for executives - Read and analyze incoming memos, submissions, and reports for distribution - Perform complete filing system - Prepare responses to correspondence containing routine inquiries, reports, memos, letters and other documents - Schedule appointments and maintain calendars to the Operations and the Administration Managers - Updating all Company forms annually - Updating Attendance Record Sheet daily for all employees including Managers - Preparing Timesheets monthly for Operations and Administration Managers - Tracking Company Vehicles Mileage and processing fuel coupons with the drivers - Updating company Insurance Policies Renewal Dates