Nada Hassan

Office ManagerFull Time

• Job Details:•Answering phones and directing the calls to the correct people • Greeting visitors and directing them to the appropriate place •Responsible for the Import / Export and Mangment the shipping Operation • Managing multiple or complex calendars for meetings, travel and personal commitments • Making travel arrangements for in-office professionals and a special visitors • Sitting in on meetings to take minutes • Creating memos, reports and agendas as needed • Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory • Preparing financial statements, invoices, letters and statements • Disseminating memos, reports and other information to relevant colleagues

Executive Secretary & HRPart Time

• Job Details:Responsible for all Recruitment Process job posting , screening and filtration • Conduct phone and in person interview's to choose the qualified candidates • Plan quarterly and annual employees performance evaluations. • Responsible for all employees affairs ( complaints, suggestions, vacations, outing ) • Initiate new ideas and support decision-making process. • Monthly reporting on employees in all departments and managing all documents • Maintain executive’s agenda and assist in planning appointments, board meetings, Conferences , Make travel arrangements for executives • Attend meetings and keep minutes • Receive and screen phone calls and redirect them when appropriate • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) • Handle confidential documents ensuring they remain secure • Prepare invoices or financial statements and provide assistance in bookkeeping • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders • Maintain electronic and paper records ensuring information is organized and easily accessible • Conduct research and prepare presentations or reports as assigned

Administration AssistantFull Time

• Job Details:Answer and direct phone calls • Organize and schedule appointments • Plan meetings and take detailed minutes • Write and distribute email, correspondence memos, letters, faxes and forms • Assist in the preparation of regularly scheduled reports • Update and maintain office policies and procedures • Order office supplies and research new deals and suppliers • Maintain contact lists and Booking travel arrangements for senior managers • Submit and reconcile expense reports • Provide general support to visitors • Act as the point of contact for internal and external clients • Develop and maintain a filling system for office orders and invoices • Administrative duties such as filing, typing , scanning , faxes , emails and meetings