Nada Raouf Mahmoud

Executive SecretaryFull Time

• Job Details:• Provide the necessary secretarial and clerical support to the Investment Banking department in order to ensure the flow of activities in an effective and organized manner. • Act as first point of contact for both internal and external parties who wish to contact the department for enquiries. • Handle the department head’s day to day schedule to ensure the absence and/or resolution of conflicts and a proper time management system. • Receiving and handling of phone calls, facsimiles and emails according to their prioritization in order to assist the department, and the Managing Director with the time management process. • Receive, sort and distribute mail and facsimiles, prepare and arrange for the distribution of outgoing mail and facsimiles. • Maintain the filing system of all related documentations in order to facilitate future referencing and easy accessibility. • Follow, store and make available all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner. • Attend meetings as requested by the Managing Director to take and circulate meeting minutes. Draft and/or type reports and correspondences in order to ensure consistency and standardizations of formats. • Research information as required by the direct manager. • Organize and coordinate conferences, logistics and travel arrangements as requested.