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MAHA ELMASRY

Administration, Secretarial Work & Recruitment

Heliopolis, Cairo, Egypt

Work Experience

  • Ceo Personal Assistant - RemotelyFull Time

    Priceless Resource

    Jan 2023 - Present -2 yrs, 6 months

    United States , Brooklyn

    • Job Details:Working remotely and providing all administration work to the CEO & Project manager: 1- Correspondences 2- Reports and searching for data 3- Supervising engineers who work on estimation projects 4- Helping in recruitment and hiring process 5- Preparing offers 6- Creating posts for products and posting on social media 7- Filing and archiving documents

  • Ceo Personal AssistantFull Time

    Hassan Allam Holding - Chemtech (Subsidiary to Hassan Allam)

    Jan 2021 - Jan 2023 -2 yrs

    Egypt , Cairo

    • Job Details:- First point of contact for the CEO - Dealing with CEO correspondence and phone calls. - Managing CEO’s calendar and organizing meetings and appointments - Booking and arranging travel, transport and accommodation for my manager and company's clients - Arranging online meetings and conferences calendar. - Following up on important/ pending tasks. - Preparing reports, presentations and correspondences. - Responsible for the office filing system and saving confidential documents - Supported in the recruitment and hiring process of new employees as well as the establishment of the HR Department and company presentation - Coordinating communications between offices and handling tasks on behalf of my manager - Handling all personal errands to do with my manager (invoices, personal appointments, ...etc.)

  • Chairman AssistantFull Time

    Hassan Allam Holding - Core Engineering Specialized Works

    Dec 2018 - Jan 2021 -2 yrs, 1 month

    Egypt

    • Job Details:Chairman Personal Assistant •Acting as a first point of contact to Chairman and controlling access to him •In contact with all departments on behalf of Chairman •Gathering monthly reports from all departments about the work status to Chairman •Dealing with Chairman correspondences and phone calls •Managing diaries and organizing meetings and appointments to Chairman •Booking and arranging all Chairman’s travel trips, transportation and accommodation. •Handling all Chairman’s personal errands (invoices payment, family errands, doctor’s appointments,…..etc.) •Handling all documents control and filing for Chairman office •Handling all medical registrations for company employees.

  • Assistant Payroll & Personnel ManagerFull Time

    Premier Service & Recruitment

    Sep 2013 - Dec 2018 -5 yrs, 3 months

    Egypt

    • Job Details:•Reviewing & preparing all the new contracts for the outsourced clients and also reviewing new Tenders and preparing the required documents for the outsourcing part in the tender and contacting other departments (recruitment / training) and directing them about what is required in any new tender concerning the company. •Attending meetings with my manager and taking minutes of meeting •Attending meetings for presentation about company for new clients. •Follow up the e-mails with the Outsourced clients. •Issuing External offers for new hires and Outsourced Clients. •Following up on the contract’s renewal for the outsourced clients •Fully responsible for preparing ISO 9001:2000 documentations and auditing for the payroll department. •Handle all the administration duties. •Issuing HR letters, Warning Letters& Penalties. •Issuing Experience certificates. •Helping outsourced & Premier employees signing their contracts & Form 1 •Helping outsourced employees & Premier employees signing resignation & Form 6 •Handling Flight & hotel reservations. •Handling and maintaining the Department’s filing system. •Handling Company Attendance, Exit Times and leaves. •Responsible for Company’s new personnel files (Contracts signature, Resignations, Form 1 &6) •Involved in the recruitment process for some of our clients and participating with the recruitment department in Tenders’ needs, meetings and requirements of the client for recruiting. •Communicating with the recruitment department to fulfill our needs for hiring new candidates in our department. •Supervising Office boys & Reception. •P.T cash handling for Payroll & Personnel Department •Preparing and sending mails by courier. •Operating fax and photocopier

    • Education

    • BA in Faculty of Arts - English Department

      Ain Shams University (ASU)

      Jan 1998 - Jan 2002 - 4 yr

    • High School - Thanaweya Amma

      Talaa Elkamal Islamic Language School

      Jan 1998 

    Achievements

    - Working on bids from A to Z and become a focal point to Premier - Reading and Understanding Agreements and discuss with clients - Working in HR and HR Personnel - Working in recruitment as a freelancer and having my own clients

    Skills

    Languages

    • Arabic

      Fluent

    • English

      Fluent

    • French

      Beginner

    Training & Certifications

    • BBSA

      Berlitz·2003
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