Maggie Magdy Rasmy

Executive SecretaryFull Time

• Job Details:Responsible for supporting high-level executives and management for entire departments. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests. Provide administrative and clerical support to departments or individuals. Schedule meetings and arrange conference rooms. Alert manager about cancellations or new meetings. Manage travel and schedule. Handle information requests. Prepare correspondence and stuff mail into envelopes. Arrange for outgoing mail and packages to be picked up. Prepare reports. Manage spreadsheets. Greet and receive visitor. Prepare confidential and sensitive letters and documents. Determine matters of top priority and handle accordingly. Prepare agenda for meetings. Takes and transcribes dictation. Coordinate travel arrangements. Operate office equipment, such as photocopy machine,fax and scanner. Coordinate committees and task forces. Relay directives, instructions and assignment to executives. Receive and relay telephone messages. Direct the general public to the appropriate staff member. Maintain hard copy and electronic filing system. Prepare responses to correspondence containing routine inquiries. Perform general office duties such as ordering supplies of stationary and equipment performing basic bookkeeping work. Responsible for auditing the credit owner account for the shareholders.