Madonna Ayoub

administration assistant to the chairman and CEO as an Office ManagerFull Time

• Job Details:7+ years of management (Office Manager, the Chairman & CEO ) from 2014 to 2021 at APC Pharmaceuticals Co.:-  Act as the point of contact among the CEO, executives, employees, clients, and other external partners.  Manage the Chairman’s calendars and set up meetings & Take minutes.  Format information for internal and external communication – memos, emails, presentations, and reports.  Organize and maintain the CEO office filing system.  Greeting visitors and deciding if they should be able to meet.  Preparing financial statements, reports, memos, invoices letters, and other documents.  Provide general administrative support. Regulatory Affairs  Supervising external contracts and registration at EDA & NFSA.  Follow up Regulatory lifecycle product management through re- registration, renewal, and variation on time ”pharmaceutical, cosmetic, herbal medicine, food supplements, vet ” products.  Keep a track record of all the documents and all the approvals. Artwork & Marketing  Periodic review of the company website and social media pages.  Support the Head of graphic design by designing" photos & packaging & brochure & flyer" used Adobe Photoshop.  Support the Head of Quality in ensuring new and amended label text and advertising material is legal and raise areas of concern, with the Senior Leadership Team accordingly Purchasing & cost control  Compare and evaluate offers from suppliers.  Negotiate contract terms of agreement and pricing.  Monitor stock levels& approve Purchase Orders as production is needed.  Manage all controllable costs to keep operations profitable. stock & production  Control Raw & packing materials stocks.  Manage stock levels and make key decisions about stock control.  Documentation of Manufacturing Records (batch production). Human Resources  Handle and update employment records related to hiring, transferring, promoting, and terminating.  up-to-date and comply with changes in labor legislation and social insurance law.  Reviewed reports for payroll, evaluated employee performance, and monitored employees. Financial accounts & taxes  Review the actual cost of production.  Review tax calculations according to prescribed rates, laws, and regulations by required deadlines.  Follow-up latest updates of tax laws and regulations.